Job Description

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Job posting closes: July 03, 2023 at 05:00 p.m. Yukon Standard Time An Eligibility List may be established from this competition \xe2\x80\x93 the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term or casual vacancies within the same department and classification based on the organizational needs by going to the next highest ranked candidate until the eligibility list expires. This position is covered by a collective agreement between the City of Whitehorse and the Public Service Alliance of Canada/Yukon Employees Union. The City wishes to thank all applicants for their interest but only those candidates selected to advance in the recruitment will be contacted. Note that only those candidates eligible to legally work in Canada will be considered.

Clerk, Accounts Payable

Job Code:001
Department: Financial Services

Job Summary:

The incumbent is responsible for calculating, preparing, posting and reconciling accounts payable and other financial records according to established procedures in an accurate and timely manner.
Duties and Responsibilities: 1. Perform day to day processing of accounts payable transactions according to established internal controls in an accurate and timely manner. This may include:

• Receiving, posting, batching and reconciling accounts payable transactions;
• Verifying receipt of goods and services;
• Checking transactions for accuracy;
• Ensuring authorized approvals (Signing Authority Policy);
• Matching transactions to purchasing tool (Purchase order, contract, etc.);
• Verifying transactions comply with internal controls (Purchasing Policy, etc.)
• Preparing batches of invoices for data entry;
• Data entering transactions for payment into computerized system;
• Preparing payments for mailing/disbursement; and
• Maintaining and updating vendor files.

2. Liaise with suppliers and staff on matters relating to accounts payable (i.e. vendor inquiries, resolving discrepancies, etc.).
3. Maintain the accounts payable computerized system and reconcile sub-ledger accounts.
4. Prepare journal entries as required. (i.e. accrued year-end payables, correcting entries, etc.).
5. Research, compile statistics, prepare financial reports and assist with year-end preparation as required.
6. Record and ensure the accuracy of the GST transactions for compliance with legislation.
7. Follow, so far as is reasonably practicable, established safety procedures and standards.
8. Other related duties This description contains the elements necessary for the identification and evaluation of the job. The incumbent may be required to perform other related duties.


Job Requirements:

Working Conditions:

Majority of the work is performed under normal office conditions.

Knowledge and Skills:

• 1 year post-secondary Business Administration or Accounting certificate.
• 2 years previous related experience and 6 months on the job training.
• Proven skills working with computerized financial systems software.
• Ability to work and maintain accuracy under pressure and to meet critical deadlines.
• Ability to work independently in a fast paced environment with little supervision.
• Strong client service orientation and good interpersonal skills.
• Knowledge of Windows based computer software applications.
• Good organizational skills.

An equivalent combination of education, training and experience may be considered.

Examples of Equipment to Operate:

General office equipment with the ability to operate ERP software programs, spreadsheets, electronic mail, word processing, etc.

Other Details:

Job seekers are required to create an online profile and submit their application electronically through the City\'s online Applicant system via www.whitehorse.ca/careers. Instructions on applications are provided at https://www.whitehorse.ca/our-government/employment/how-to-apply/. If you have any further questions regarding this posting, please contact the recruiter at HR@whitehorse.ca. To apply for this position, you are required to submit your resume. Various tests and/or exams may be administered as part of the recruiting process.

At the time this posting closes, candidates must have valid and current licenses/certifications/education that match the position requirements. Candidates who are selected to continue with the recruiting process will be required to provide proof of qualifications during their interview.