Job Description

Clerical Support Assistant

Posting Number: 2025-003-CSA-TPT-001

Temporary Part-time

About Us

Situated on the magnificent shore of Cape Breton Island where there is an aroma of the beach in the air and stunning ocean views. Seaview Manor is committed to unsurpassed dedication to excellence! Our organization fosters an ever-growing healthy work-life balance and prides itself on its implementation of PACE and quality CARE standards.

Our Vision:

Seaview Manor will be recognized and respected as a leading organization for the provision of excellent care delivered in a person-centered culture that supports the potential, autonomy and quality of life for residents and staff.

Employee Culture:

Become a member of the Seaview Team! We offer an inclusive and welcoming working environment within a supportive and diverse community, while providing our team members the following benefits and activities:

Yearly Staff Recognition and Awards dinner

Employee Referral Program

Access to continuing education through Seaview's Education Learning Platform

Social and Health Wellness Committees

Staff Gift Draws

EAP Program

Role Summary

We are looking for a detail-oriented and highly organized individual to join our team as a clerical assistant. The responsibilities of the clerical assistant include facility visitor reception duties, answering and directing calls, maintaining filing systems, data entry, assisting in staffing scheduler role when required, and assisting in other office related duties as required.

To be a successful clerical assistant, you should have excellent organizational and administrative skills. Ultimately, a top-notch clerical assistant should have good communication skills, strong customer service etiquette, and great computer skills.

Qualifications

High school diploma or GED. Completion of an administrative course and or medical terminology. A minimum of 1 year office experience. Experience with staff scheduling or dispatching. Competency with computers, physical and digital filing systems, and typing. Strong written and verbal communication, interpersonal, and maths skills. Good problem-solving skills. Professionalism, discretion, and the ability to work with minimal supervision. Effective time management with the ability to prioritize the workload and juggle different time-sensitive projects. Ability to display maturity and honesty and be trusted with confidential information Customer service focus. Exceptional writing/reporting, scheduling, and research skills. Highly Proficient in Microsoft Office.

Responsibilities:

Provide administrative support to ensure smooth office operations by assisting administrative team with data entry, document management, and file organization. Provide assistance to Workforce Coordinator-Scheduler in data entry of employee schedules, time off requests, and serve as a back-up during peak and vacation periods. Manage incoming communications by greeting and directing facility visitors, handling incoming calls- directing inquiries to the appropriate team members, mail sorting. Maintain office efficiency supporting various processes using an organized, focused and thorough approach. Adapt to evolving responsibilities as needed in a fast-paced and dynamic industry. Sorting and distributing the daily mail. Using office equipment to check emails, send faxes, make copies, and update computer databases. Typing and data entry of forms, policy manuals, and other materials. Sorting, filing, and maintaining filing systems for efficient recordkeeping and easy retrieval. Completing assignments and projects according in collaboration with administrative team members. Overseeing and assist new hires, and interns/co-op students.
Interested applicants are invited to submit a cover letter and resume to noting the Posting Number, 2

025-003-CSA-TFT-01

to

careers@seaviewmanor.ca

.

We thank all those who apply, only those selected for further consideration will be contacted.

Job Type: Part-time

Benefits:

Company events Employee assistance program On-site parking Paid time off
Schedule:

8 hour shift Day shift Evening shift Monday to Friday Weekends as needed
Work Location: In person

Application deadline: 2025-03-28
Expected start date: 2025-04-07