Job Description

Clerical Assistant (Staff Scheduler), Veterinary Medical Centre
Summary:
The clerical assistant (staff scheduler) maintains all aspects of staff scheduling within the clinic, while adhering to collective agreements, labour legislation, and clinic staffing guidelines. Key responsibilities include coordinating coverage for planned and unplanned absences, utilizing scheduling systems to make adjustments, and the accurate and timely posting of schedules and replacement lists. This position collaborates closely with people leaders to resolve scheduling issues, administers time-off requests, and provides guidance on scheduling processes and agreements. Additional responsibilities include compiling statistical reports for leadership, maintaining employee data in scheduling programs, processing payroll-related extra payments, and booking educational and meeting spaces as needed.
Duties and Responsibilities:

• Creates and maintains staff schedules and rotations in accordance with collective agreement requirements, labour legislation, and centre policies and procedures

• Contacts staff and schedules coverage for planned and unplanned absences

• Utilizes scheduling tools and systems to adjust schedules according to relevant processes, collective agreement language, and centre guidelines

• Formats, saves and posts staff schedules

• Compiles, maintains and posts staff replacement lists

• Compiles statistical reports for leadership on a regular and annual basis

• Works collaboratively with people leaders to resolve scheduling issues

• Inputs, updates, and maintains employee information in scheduling programs

• Administers and reviews time off requests for scheduling impacts for approval by leadership

• Provides functional guidance to staff and people leaders on scheduling related memorandums of agreements, collective agreements, processes, and online scheduling programs and tools

• Collects, verifies, enters and submits extra payments pertaining to staff scheduling for payroll

• Books classrooms and meeting rooms as required

• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment

• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion

• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement

• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications:

• An office administration diploma from a recognized program

• Minimum of one year of experience creating and maintaining staff schedules in a clinical setting

• Hospital experience is considered an asset

• Ability to work effectively both independently and within a team environment

• Strong planning and organizational skills

• High attention to detail and accuracy in data entry

• Strong analytical and problem-solving skills

• Excellent communication skills

• Familiarity with university policies, procedures and systems is an asset

• Proficiency with Microsoft Office applications including Excel, Word, and Access.

Department: Veterinary Medical Centre
Status: Term 12 months with the possibility of extension or becoming permanent
Employment Group: CUPE 1975
Shift: Mon - Fri 6:00 am to 2:30 pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 9/10/2025
Closing Date: 10/7/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus
The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:
Criminal Record Check: Yes
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Metis. We pay our respects to the First Nations and Metis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

Skills Required