Job Description

Clerical Assistant (PGME)

Primary Purpose: To support coordinator(s) in the effective and efficient delivery of Postgraduate Medical educational programming that meet the needs of Postgraduate Medical Education office, residency programs, resident trainees and/or outside stakeholders.

Nature of Work: The position reports to the PGME Manager, and the Associate Dean PGME to support PGME\'s mission to develop, implement, research, and support residency programs and training for the 24 programs and 450 residents training with the College of Medicine at University of Saskatchewan. This position assists in the coordination of various educational activities, and other administrative processes and activities as assigned. Working collaboratively to organize and prioritize the workload is important to ensure projects are completed on time. Strong organizational skills and managing multiple tasks with deadlines will be critical. Respectful relationships with colleagues and stakeholders are essential and diplomacy and tact is required.

Typical Duties or Accountabilities:

• Provide administrative assistance to team leaders
• Process event and course registrations
• Prepare documents, meeting agendas, meeting minutes, forms, brochures
• Maintain accurate records and assure document control
• Prepare communication and information updates
• Enter date and maintain databases to ensure accurate and secure information is kept
• Schedule, book and coordinate meetings and meeting spaces
• Research costs and options for coordinators
• Assist in maintaining office space and equipment, troubleshoot as needed
• Support a respectful, well-organized, and neat work environment
• Other duties as assigned to support the ongoing operations, strategy implementation and innovations in PGME

Education: Completion of Grade 12 and a recognized post-secondary administrative assistant or business certificate program. An equivalent combination of education and experience may be considered.

Experience: Two to four years of work experience in a similar setting. An equivalent combination of training and experience may be considered.

Skills: Strong organizational and time management skills; the ability to manage multiple tasks and meet deadlines; meticulous attention to detail and accuracy; proficiency in all aspects of clerical work and working knowledge of office processes, including bookkeeping skills and records management; effective interpersonal and communication skills, both written and verbal, sometimes managing multiple strings of communication; ability to take initiative, learn and adapt; ability to work independently as well as collaboratively; proficiency entering and retrieving data and reports from a data base or Excel format; demonstrated computer.

Department: College of Medicine - DnOffce
Status: Term 2 years with the possibility of extension or becoming permanent
Employment Group: CUPE 1975
Shift: Mon-Fri, 8:00-4:30
Full Time Equivalent (FTE): 1.0 FTE
Salary: The salary range, based on 1.0 FTE, is $23.12 - 30.31 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 4
Posted Date: 1/11/2023
Closing Date: 2/14/2023 at 6:00 pm CST
Number of Openings: 2
Work Location: May be eligible for hybrid work under the terms of USask\'s Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where \'Yes\' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver\'s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

Please review the University of Saskatchewan\'s for faculty, staff and students in consideration of the COVID-19 pandemic.

The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan\'s main campus is situated on Treaty 6 Territory and the Homeland of the M\xc3\xa9tis. We pay our respects to the First Nations and M\xc3\xa9tis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

University of Saskatchewan