Job Description

Clerical Assistant (Departmental and Undergraduate Assistant), Large Animal Clinical Scien
Primary Purpose: The Clerical Assistant (Departmental Assistant and Undergraduate Assistant) provides administrative support to the Department Head and the Department of Large Animal Clinical Sciences with emphasis on timely and effective implementation and completion of assignments with minimal direction.
Nature of Work: Reporting to the Department Head of Large Animal Clinical Sciences (LACS), this position provides support to the Department Head and undergraduate administrative support to the department. This position interacts with the University and College administrators, faculty and staff, requiring effective interpersonal, communication and organizational skills. Must demonstrate the ability to handle interactions with tact, discretion, and cultural sensitivity. The incumbent exercises discretionary decision making and requires a high standard of professional integrity in handling confidential information and attention to detail. Work is performed with minimal supervision in a fast-paced environment, subject to multiple, conflicting deadlines and priorities. The office is a shared working space and hence must be willing and able to work in a common space with frequent interruptions.
Typical Duties or Accountabilities:

• Provides full administrative support to the Department head including:

• Coordinates and attends department/committee meetings and transcribes minutes
• Responds to general inquiries on the phone and in person
• Drafts and prepares correspondence and other documents
• Plans special events
• Maintains office supplies; maintains the department copier user access controls and problem solves issues with various office or department equipment; initiates work orders and arranges both on and off campus services as needed
• Supports all aspects of departmental human resources including:

• Recruitment of faculty and staff as per University policies and procedures and the Government of Canada immigration laws; prepares payroll forms; arranges advertising and interviews
• Coordinates and assists with all aspects of the department collegial processes and ensures that all University standards are met
• Maintains personnel records
• Maintenance of departmental rabies program with focus on faculty and clinical associates
• Supports departmental financial administration including:

• Manages internal controls; reconciles and monitors expenditures from departmental funds; prepares journal vouchers, purchase orders and facilitates receiving
• Manages Concur travel and expense claims
• Facilitates travel arrangements
• Coordinates matters related to the undergraduate teaching program including

• Coordinating and preparing lecture and lab schedules for the department courses
• Coordinates, plans, formats, and compiles exams from multiple instructors
• Compiles faculty and clinical associate teaching evaluations

Education: Completion of a recognized post-secondary office administration program
Experience: A minimum of five years' experience in a university setting. A strong working knowledge of and proficiency in the University of Saskatchewan's systems (Banner Student, Degree Works, Concur, Canvas, FAST, and Crystal Reports) and an ability to quickly gain proficiency in Zoom, About US, Teams and Vet Net is required.
Skills: Exceptional organizational skills with the proven ability to work on multiple projects with competing demands to meet deadlines; demonstrated aptitude for successfully working in a team- oriented environment; demonstrated sound judgement, tact, discretion and professional integrity; exemplary interpersonal and communication (verbal and written) skills; strong attention to detail; ability to work independently, take initiative and anticipate future needs, issues and events; proven problem- solving abilities; conflict management skills, proficiency with Microsoft Office software; ability to prepare concise meeting minutes; initiative to implement plans to improve graduate programs.
Department: Large Animal Clinical Sciences
Status: Permanent
Employment Group: CUPE 1975
Shift: Monday to Friday 8:00 to 4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $28.72 - 37.60 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 5
Posted Date: 8/27/2025
Closing Date: 9/17/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus
The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:
Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Yes
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Metis. We pay our respects to the First Nations and Metis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

Skills Required