Job Description

Hybrid: 3 Days onsite / 2 days remote

Must Have:

Knowledge and understanding of Project Management s Institute s Project Management Body of Knowledge


Knowledge and understanding of Information Management principles, concepts, policies and practices


Experience writing business cases including current state assessments, establishing goals, outcomes and creating plans to achieve them.


Ability to track and report on deliverables across multiple large scale complex projects


Experience with custom builds, SaaS adoptions, onboardings to enterprise systems

Nice to have:

prior OPS or public sector exp.

Description


Responsibilities:


Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives.


Ensures project deliverables meet clients business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.


General Skills:


Leads organizational development, strategy development, business planning, and Ministry funding requests.


Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.


Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met


Experience developing and managing project schedules, deliverables, and scope


Ability to promote I&IT project management best practices and adherence to standard methodologies


Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards


Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures


Sources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.


Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.


Develops complex project budgets based on multiple funding channels and cross ministry dependencies.


Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.


Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.


Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.


Establishes and participates in steering committee and stakeholder forums


Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.


Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects concept, definition, planning, implementation and close-out.


Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.


Experience and Skill Set Requirements


Desirable Skills:


Knowledge and understanding of Project Management s Institute s Project Management Body of Knowledge


Knowledge and understanding of Information Management principles, concepts, policies and practices


Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards


Ability to make recommendations on the acquisition of software, hardware, and technology resources


Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness


Ability to identify conflict between project and functional areas and develops responses to successfully address conflict


Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas


Experience and Skill Set Requirements

Price (30%)

Business Case and Project Documents (25%)

Experience writing business cases including current state assessments, establishing goals, outcomes and creating plans to achieve them.


Experience creating project charters, RACI, establishing governance structures


Experience creating project updates, drafting and seeking approval on formal change requests, and closeout reports


Experience creating work breakdown structures, and managing multiple implementation teams


Experience creating process & service measures and indicators


Experience writing business requirements, background materials and drafting briefing materials.


Experience completing intake and project initiation activities including creating project charters, project outlines and business cases


Experience completing detailed options analyses including feasibility assessments, jurisdictional, market and literature scans.

Project Planning and Delivery (30%)

Ability to track and report on deliverables across multiple large scale complex projects Hands on technical experience leading agile teams while providing timely and easy to understand briefings for executives Experience implementing and running governance structures Experience with custom builds, SaaS adoptions, onboardings to enterprise systems Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness Experience planning and leading release management activities Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met Ability to promote I&IT project management best practices and adherence to standard methodologies Ability to Create and track integrated project plans (including scope, schedule, and resources) Monitor and report on project progress through stand-ups and weekly status updates Track project level Risks, Issues, Actions and Decisions and report it up to the program manager Create detailed iteration / sprint plans and manage sprint execution from kickoff through retrospective Experience providing onboarding and orientation of new staff / project resources Knowledge of the software development life cycle, software design, development and integration, database concepts, user interface design principle, change management, quality assurance, risk management, disaster recovery planning, business continuity planning

Communications (15%)

Strong communication skills to prepare documentation, including but not limited to; reports, reviews, assessments Ability to present ideas and suggestions clearly and effectively and in a user friendly manner; maintain a high level of customer service to both internal and external clients Ability to communicate designs and development in clear and understandable manner * Ability to effectively brief senior executives on project status, risks, complexities, dependencies and issues.