Job Description

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Position Summary:
Under the supervisor of the Associate Director Student Affairs, the Class Schedule Administrator will be involved in working with departments to obtain the necessary information required for scheduling, assessing, and updating the information in the scheduling software. Producing timetables for the departments, meeting timelines and target deadlines. Represents the unit as a resource person. Assesses, reviews, and investigates records discrepancies. Coordinates online courses and non-credit programs offered by the faculty, using appropriate software.
Primary Responsibilities:
Ensures the production of a timely and accurate timetable, by collecting and validating data submitted by academic departments, running the schedule in the timetabling software to produce a schedule that is optimum and conflict free for students and Faculty.
Responsible for performing all the tasks in the scheduling software to ensure the publishing of the class schedule prior to Registration.
Ability to understand how different constraints play a role in scheduling and how to optimally work with the constraints to produce an optimal schedule.
Ensures the schedule meets the effective delivery of all UG, Graduate and FMT programs offered by the Faculty
Ensure that the timetable provides effective space utilization.
Monitor class scheduling data to help improve data quality, resolve issues, and review unused space.
Ensure the coordination of online courses and non-credit programs offered by the faculty, including but not limited to registration, class lists, communications, and records; using appropriate software, troubleshooting, and collaborating with other units as required
Faculty specialist as pertains to classroom/laboratory inventory, seating capacity and technology/teaching equipment availability
Ensures that the schedule continues to be adjusted both before and during the academic year due to changing enrolments and departmental requests.
Responsible for testing any system software upgrades as well as any testing that might be required as a result of projects pertaining to scheduling.
Responsible to train departments on the use of the Data Collection Utility (DCU).
Responsible to update Class Schedule documentation.
Acts as liaison with the Class Schedule team of Enrolment Services (Downtown)
Troubleshoots in collaboration with Class Schedule team (ES) as needed
Responsible for classroom bookings for student associations and Ad-hoc events
Provides advice, troubleshooting and problem-solving in relation to Banner forms to faculty, staff, and departments/units
Assists with student records as needed
Assists with special events coordinated through the Student Affairs Office as needed
Other Qualifying Skills and/or Abilities
enter other qualifying skills and/or abilities here
As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: DEC III 3 Years Related Experience with DEC III /
Hourly Salary: (MUNACA Level H) $33.05 - $40.97
Hours per Week: 33.75 (Full time)
Supervisor: Associate Director Student Affairs
Position End Date (If applicable):
Deadline to Apply: 2025-10-30
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required