Job Description

Centralized Accounting Administrator

You are organized and methodical. You like to be busy and productive at work. You have a knack for numbers and possess great attention to detail. Computer software comes second nature to you as you perform your daily tasks; you ensure successful and accurate posting of invoices, bank reconciliations and journal entries. If this sounds like you then our accounting department can use your skills and abilities.

In the role of Centralized Accounting Administrator you will:

• Be Exacting -- ensuring the accuracy and timeliness of various documents such as invoices, worksheets and ledger entries.
• Be Accurate -- ensuring that accurate coding is input into the accounting systems and that any exceptions are correctly coded and routed for approval on a timely basis.
• Be a Team Player -- Offer support to other staff members with accounting questions and solve problems as needed.
• Be a Safety & Security Agent -- following your hotel\'s established safety and security policies & procedures. Anticipate problems and ask for management assistant as needed.

Location Photo

Location Website

Requirements

The Westin Nova Scotian, in the Halifax Seaport District, offers travellers a relaxing retreat with stunning views of Halifax Harbour as well as a central location to an array of restaurants, nightlife, and attractions. Our modern, upscale rooms and suites offer luxurious accommodations with contemporary amenities.

We are passionate professional hoteliers dedicated to the art of hospitality! Our team members are dedicated to providing exceptional personalized service to our guests; our dedication to the customer shows in everything we do.

We put people first! We take care of our associates who in turn take care of the customers. Our customers are our associates, guests, owners, investors and communities. Mutual respect is at the heart of every customer exchange.

EDUCATION & EXPERIENCE:

• Bachelor of Commerce degree or enrollment in a Commerce program required.
• Experience in a hotel or a related field preferred.

TOOLS & EQUIPMENT:

• Computer, telephone, photocopy machine, fax machine, other office equipment.

MENTAL REQUIREMENTS:

• Long hours sometimes required.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from multiple sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers at the various properties.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Must be able to communicate effectively with suppliers and properties, employing consideration of their needs, fiscal restraints and follow-up.

OTHER ABILITIES, SKILLS, KNOWLEDGE:

• Experience in an accounting environment

ESSENTIAL DUTIES AND FUNCTIONS:

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with New Castle standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper business attire and nametag when working.
• Always comply with New Castle standards and regulations to encourage safe and efficient hotel operations.
• Process approved invoices for payment.
• Liaise with staff at the properties on timely receipt of invoices, especially at month end.
• Maintain posted and paid invoices in alphabetical files.
• Balance City Ledger/Guest Ledger/AD Ledger Daily
• Bank Reconciliations and monthly balance sheet reconciliations
• Contact suppliers not on ACH for banking information.
• Prepare weekly and bi-monthly cheque and ACH runs.
• Review supplier statements to ensure receipt and accuracy of all charges.
• Preparation of month end journal entries and post.
• Assist with month end financial statements and packages.

New Castle Hotels & Resorts