Stem Health is reimagining the healthcare experience for individuals seeking an elevated healthcare experience. We deliver proactive, personalized primary care that combines medical excellence with the warmth of hospitality - anchored in a beautiful, thoughtfully designed space. Our care model is relationship-based, data-informed, and built on a foundation of time, trust, and exceptional service.
Position Summary
We are seeking a compassionate and highly organized Care Coordinator to support clients in navigating their care journeys. In this role, you'll manage internal and external coordination - handling referrals, follow-ups and care transitions - while also building trusted relationships with each client. This role is ideal for someone with a clinical or health navigation background who brings a detail-oriented mindset and a passion for advocacy and continuity of care.
Key Responsibilities
Act as a liaison between clients, specialists, hospitals, labs, and community providers
Schedule, track, and follow up on specialist referrals, diagnostics, and procedures
Support individualized care plans and participate in interdisciplinary case reviews
Conduct follow-up calls and occasional external visits as needed
Provide client education on diagnoses, medications, and care plans
Ensure EMRs are updated with accurate appointment, referral, and outcome details
Support insurance-related processes such as pre-authorizations and verification
Serve as the main point of contact for care-related inquiries and coordination
Qualifications & Experience
Registered Nurse (RN) or Registered Practical Nurse (RPN) in good standing with the College of Nurses of Ontario
Bachelor of Science in Nursing (BSN), or equivalent health navigation background
Other relevant backgrounds may include: patient navigator, medical social worker, health coach, or private care concierge
Minimum 3 years of experience in care coordination, case management, community health or outpatient support
Strong understanding of Ontario's healthcare system, pathways, and provider networks
Exceptional communication, documentation, and organizational skills
Proficiency in EMR systems and digital clinical workflows
Additional training in chronic disease management is an asset
Core Competencies
Client advocacy and relationship-building
Multidisciplinary care coordination and follow-up
Health coaching and client education
Clinical documentation and workflow management
Insurance and referral navigation
Cultural sensitivity and PHIPA/HIPAA compliance
Why Join Stem Health?
Competitive compensation, a collaborative, innovative, and supportive team culture
Access to on-site diagnostics, health coaching, and wellness services
A modern, high-end clinic space that fosters calm, comfort, and confidentiality
Opportunity to help shape a new model of premium primary care in Canada
Ideal Candidate
You bring warmth, clinical insight, and a commitment to exceptional follow-through. You love connecting the dots in the healthcare system and building relationships with clients to make sure nothing falls through the cracks. You're energized by service and detail - and believe advocacy is a powerful form of care.
Job Type: Full-time
Work Location: In person
Expected start date: 2025-10-01
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