Job Description

Capital Projects Administrative Assistant

ATCO Electric

Whitehorse, YT
Full Time
Compensation: $34.18 to $42.19 Hourly

Duration

Permanent

Job Level

Assistant

Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.
Division: Electricity Operations Location: Whitehorse, YT Salary: Starting at $34.18/hour Always there. Anywhere. That\xe2\x80\x99s us! We are committed to delivering inspired solutions for a better world. We care about our communities, we care about each other, and we care about showing up for those who need us. We value and encourage different perspectives and we have the courage to do the right thing, even when it\xe2\x80\x99s hard. Reporting to the Supervising Engineer, the Capital and Construction Assistant provides comprehensive administrative, clerical, and financial support to the capital and construction group. This includes processing work orders, managing purchase requests, supporting contract management, and other relevant tasks. What You Get to Do:

• Prepare and post accounting entries for project transfers and end-of-month entries.
• Generate monthly reports in coordination with the Supervising Engineer.
• Track outstanding accounts and highlight delayed payments for necessary action.
• Document and maintain minutes of meetings, including summaries of pending tasks.
• Monitor group communications and ensure the appropriate personnel address requests.
• Manage bi-weekly time entries for the Engineering Department.
• Process purchase requests and liaise with the Purchasing department for order completion.
• Keep track of active and archived purchase orders, maintaining digital records.
• Prepare tender documentation and ensure timely receipt of tenders.
• Keep digital records on contractors, including safety qualifications, labor competency, and equipment details.
• Review contractor invoices for consistency with rates and purchase/tender documents, communicating with contractors as necessary.
• Assist Project Leaders throughout the work order process, from initiation to completion.
• Track customer contributions and follow up with letters or calls as needed.
• Provide financial data support, analyzing work order files.
• Monitor Key Performance Indicators for the Engineering group.
• Support regulatory requirements, such as the General Rate Application, upon request.
• Collaborate with Financial Services on capital work matters.
• Handle telephone reception for the Service Complex, managing calls and messages.
• Undertake other relevant tasks as needed.

What you Have:

• Minimum of 3 years of experience in an administrative or support role.
• Highschool Diploma or General Equivalency (G.E.D)
• Proficient in Microsoft Word, Excel, Outlook, and Adobe Pro.
• Familiarity with software like Kronos, Time and Attendance Application, Inspyrus, TalkDesk, and Customer Care and Billing would be an advantage.
• Experience with Oracle Suite.
• Familiarity with record-keeping practices
• Understanding of commonly accepted accounting principles and computerized accounting procedures.
• Strong prioritization skills with the ability to manage multiple projects.
• Excellent organizational and communication abilities.

What We Offer:

• A culture based on caring, integrity, agility, collaboration, and striving for excellence
• Competitive compensation
• Flex benefits
• Tuition assistance program
• Training and mentorship programs
• Charitable donation matching

Whitehorse is a designated community, and a comprehensive northern benefit package will be provided, including:

• An additional 5% of base salary (northern allowance)
• An additional $600 a month (northern allowance)
• Additional 5 days\xe2\x80\x99 vacation

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted. ATCO Electric is part of ATCO Ltd. ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world at www.atco.com. ATCO is proud to be an equal opportunity employer. Visit our website for more information. This position is administered under the ATCO Electric Yukon and Canadian Energy Workers Association Collective Agreement, Job Posting provisions.