Job Description

Reporting To:

Capital Assets Director

Overview:

The Capital Assets Assistant is responsible for providing analytical and administrative support for Wahta Mohawks' Housing, Lands, and Membership programs.

Key Duties and Responsibilities:

Document and manage records related to housing, lands, and membership applications for members. Prepare and issue membership letters and verifications, ensuring accurate information to successful applicants for membership or current members. Document and manage records related to First Nation Membership Administration for accountability and operational purposes using electronic and hand-written files. Register documentation in the First Nation Land Registry System (FNLRS). Communicate with prospective tenants, existing tenants, and community members to assist with all aspects of renting a unit and government housing programs. Interact with members to provide assistance regarding lands and membership. Support and assist individuals with rental and membership applications. Assist in the review of housing, lands, and membership applications for completeness, including supporting documentation and background information to ensure all information required for decisions are included. Support members with the completion of various government housing program applications. Update files, databases, and lists in physical or electronic filing systems to ensure accurate contact information. Prepare annual rental agreements for tenants. Complete annual rental unit inspections and prepare inspection reports. Attend home and septic system inspections with OFNTSC and EPHO. Attend regular training sessions, workshops, seminars, and other professional development opportunities approved by the Senior Administrator. General administrative tasks such as filing, copying, ordering and distributing supplies, maintaining the calendar, preparing expense claims, and other administrative tasks. Conduct other related duties and relevant tasks at an appropriate level as assigned by leadership.

Skills Required:

Must possess good problem-solving skills Working knowledge of Microsoft Word, PowerPoint, Excel, etc. Must have the ability to work effectively in a team. Must be capable of maintaining confidentiality, with a high level of accuracy regarding information. The ability to develop and maintain strong professional relationships with internal and external stakeholders and work effectively with all levels of employees is critical.

Education and Experience Requirements:

Grade 12, GED. Minimum of 1 year experience in Administration. Preferably Indigenous work experience.

Terms of Employment:

This is a Full-Time Permanent position, beginning immediately. The role is classified as a Level 6 on the Wahta Mohawks salary grid, with a salary range of

$38,800.00 to $58,200.00

annually. The hours of work are Full-Time, Monday to Thursday, 8:00am - 4:30pm, and Friday, 8:00am - 2:00pm.

Application:

Please submit a resume and cover letter detailing how you meet the requirements of the position to:

Human Resources
P.O. Box 260
Bala, Ontario P0C 1A0

Phone: (705) 762-2354 ext. 272

Deadline for applications is

January 9th, 2026.

Late applications will not be accepted.

Only those candidates selected for an interview will be contacted. The successful candidate will be required to provide an acceptable Canadian Police Information Check (CPIC) before commencing work. All qualified candidates are encouraged to apply, however, members of the Wahta Mohawks and Indigenous applicants will be given priority and are asked to self-identify.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $38,800.00-$58,200.00 per year

Work Location: In person