Job Description

Description:

Responsibilities:

• Responds to inquiries from residents, parents, faculty, administration, and community members.
• Interprets policies, procedures, and regulations and provides assistance to staff, students and the public.
• Accepts and processes payments.
• Processes and distributes mail and packages to residents. Reviews, monitors and redistributes returned mail from residence buildings.
• Drafts and sends out mass and individual communications to residents.
• Creates posters for announcements, signage, and important deadlines.
• Performs daily end of bank process, submitting required documents and deposit to Financial Services.
• Maintains student files.
• Maintains an inventory of office supplies and organizes purchase orders through Grand & Toy.
• Accepts documents and resolves student complaints and concerns.
• Accepts Meal Plan Adjustment Request forms from residents on behalf of management.
• Acts as a contact between Campus Living and:

• Financial services (wire transfers, refunds, wire payments, etc.)
• Diversity Foods (meal contracts, meal plan balances, etc.)
• Event services (booking spaces, audio, etc.)
• International Student Services (specific student needs)
• Aboriginal Student Services Centre (specific student needs)
• Provides prospective residents, current residents, Resident Advisors and the public with appropriate documents and support including specialized information on resources available on campus and in the community.
• Schedules and provides residence tours.
• Assists the Residence Admissions Coordinator with Campus Living recruitment, including on and off campus events.
• Assigns, updates and cancels necessary Salto access for residents, Campus Living Staff and external vendors. as required.
• Reviews, accepts and schedules individual requests for specific move in/out appointments
• Assists the Residence Admissions Coordinator in creating residence check in/out packages and room change packages for mass move ins/outs.
• Brings forward student complaints, requests, issues and emergencies received through the front desk to the Manager/Director.
• Assigns tasks and acts as a general resource to the Resident Advisors.
• Assists Manager with organization of Resident Advisor hiring, training and professional development opportunities.
• Assists Residence Admissions Coordinator with summer hostel operations. Ensuring bookings and payments are received accurately and works with Guest Services Assistants to ensure short term guests are attended to promptly.
• Sets up rooms for short term guests and assists with linen turnover. Organizes clean and dirty linen for laundry services and assists with linen room organization.
• Forwards and communicates all maintenance requests and concerns that are received in-person and email to the Facilities Coordinator.

Qualifications:

• A High School diploma or equivalent is required.
• Administrative and customer service experience required.
• Experience handling cash and processing payments required.
• Understanding of the applications of technology to Campus Living functions
• Ability to plan strategically, to implement plans and to assess their effectiveness
• Excellent verbal and written communication skills; public speaking and group facilitation skills; interpersonal, problem solving, and decision making skills
• Proficient in the use of Campus Living Software (e.g., StarRez), word processing, presentation and spread sheet software
• Attention to detail is required and the ability to multi-task.
• Excellent organization skills in a high pace environment
• Ability to relate well to students, parents, staff, Faculty, and general public.
• Familiarity with University policies and procedures preferred.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

Condition(s) of Employment:

• Must be legally entitled to work in Canada.
• Ability to work overtime preferred.
• Must be able to work some evening and weekend hours, as requested.
• Must have successful clearance of the Child Abuse Registry and Police Information Check. Please note, the responsibility for both lies with the applicant.

Note: The work described in this posting will be conducted in-person.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated. The Policy has been suspended effective May 2, 2022. However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

If you require accommodation supports during the recruitment process, please contact Shelby Phillips, HR Assistant at sh.phillips@uwinnipeg.ca.

The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant's suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or 204.786.9066.