Job Description

SUMMARY Reporting to the Assistant Clerk, the incumbent is responsible for coordinating, organizing and preparing activities related to the drafting, revision, updating and repeal of City of Dieppe bylaws and policies. The incumbent ensures that those activities run smoothly by carrying out various administrative tasks and by working closely with the Assistant Clerk, directors, managers, government authorities, and other external organizations to ensure efficient follow-ups. He is also responsible to manage the various documents under his responsibility. DUTIES AND RESPONSIBILITIES

• Work with the Assistant Clerk to establish a work plan for drafting, updating and repealing of City bylaws and policies
• Lead and participate as needed in various working groups and meetings related to the drafting of bylaws and policies
• Prepare documents for meetings and work sessions, as needed
• Conduct follow-ups, as directed by the Assistant Clerk or required by Council decisions, including consolidating and/or updating amendments to City policies and bylaws
• Produce texts, such as articles and public notices for media and internal use, or verify their content after publication, as required
• Verify and compile forms and data related to the enforcement of policies and internal administrative procedures, and prepare tables, statistics and reports as required
• Obtain additional information and clarification from authors and other sources that would be useful in the understanding and drafting of bylaws and policies
• Analyze proposed bylaws and conduct any necessary research
• Provide information to managers regarding the interpretation and application of legislation, policies, bylaws and other legal or technical matters as directed by the supervisor
• Ensure that final versions of bylaws and policies are translated in English
• Draft letters, notices, resolutions, amendments to bylaws, memos, correspondence, lists, forms and other documents as required
• Assist with document management and archiving by maintaining an up-to-date index of files, collating information and pruning documents in accordance with the rules established by the City
• Provide City departments, residents and various other stakeholders with first-level information as needed
• Perform any other duties related to the position to ensure smooth operations

MINIMUM REQUIREMENTS Education

• Bachelor\'s degree or college diploma in paralegal studies, translation or a related field, or an equivalent combination of experience and education

Experience

• Three (3) years in a writing-related position
• Experience in a clerk\'s office, regulatory or administrative agency (will be considered an asset)
• Municipal experience (will be considered an asset)

Knowledge

• Excellent knowledge of spoken and written French and English
• Extensive knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• In-depth knowledge of bylaw and policy writing techniques
• Knowledge of document management

Skills

• Strong writing skills and solid grasp of French and English grammar
• Ability to work unsupervised, independently and as part of a team
• Strong organization skills, excellent time management, methodical approach, and thoroughness
• Ability to understand, interpret and explain procedures, policies and bylaws
• Sound judgment, and a strong ability to analyze and summarize information, make decisions and problem-solve
• Pleasant manner, versatility, openness, good listening and interpersonal skills, and dynamic personality
• Critical thinking, proactive, initiative and resourcefulness
• Integrity and discretion
• Demonstrate flexibility and versatility in a highly changing environment
• Positive and enthusiastic approach to performing a wide variety of tasks
• Close attention to detail in record-keeping and follow-up
• Ability to deal effectively and discretely with sensitive issues
• Ability to manage the stress associated with deadlines, prioritize work, adapt to unanticipated work demands, and perform tasks simultaneously
• Political acumen and ability to take criticism from clients
• Sense of duty and commitment
• Ability to translate from French to English and vice versa
• Positive attitude with respect to the interests of the municipality and the community in general
• Physical ability to perform assigned work
• Punctuality and regular attendance
• Good past record of job performance
• Compliance with the City of Dieppe\'s confidentiality rules and organizational values

WORK SCHEDULE

• Thirty-five (35) hours a week
• The incumbent may be required to work outside normal business hours

SALARY

• Based on the current salary scale for non-unionized staff

CLOSING DATE

• The closing date to submit an application is July 4th, 2023 at 23 h 59.

N.B.: The above statements reflect the characteristic aspects of the job in question and are intended to describe the general nature and level of work performed. They should not, however, be considered an exhaustive list of all the responsibilities, duties, abilities, and inherent requirements of the position. All staff members may, from time to time, be required to perform duties outside their normal responsibilities, as needed. June 2023 - Human Resources Department