Job Description

Job Summary

The Buyer is responsible for sourcing, purchasing, and maintain the timely supply of raw materials, components, and subcontracting services required to support uninterrupted production. This role focuses on vendor selection, cost control, forecasting support, and maintain accurate purchasing records. While the primary function is procurement, this role also supports the shipping and receiving function by helping troubleshoot delivery issues, prioritize incoming materials, and ensure accurate documentation and ERP entries. The intent is to ensure material availability, cost control, and smooth internal flow between purchasing, production, and shop activities.

Position Objectives

1. Source, evaluate, and negotiate with suppliers for materials and services.

2. Issue purchase orders, manage confirmations, and resolve discrepancies quickly.

3. Track supplier performance, delivery reliability, and quality concerns.

4. Maintain accurate purchasing data, cost records, and procurement KPI's.

5. Help resolve delivery, receiving, or supplier issues quickly to prevent production delays.

Key Responsibilities

1. Procurement & Purchasing

a. Source, evaluate, and negotiate with suppliers for raw materials, components, and subcontracted services.

b. Issue purchase orders, track deliveries, and resolve discrepancies.

c. Monitor supplier performance and maintain strong vendor relationships.

d. Control purchasing costs while meeting production and quality requirements.

e. Maintain procurement KPI's and drive consistent performance.

2. Production Material Planning

a. Review production schedules and inventory levels to determine purchasing needs.

b. Maintain optimal stock levels to prevent shortages or overstock.

c. Coordinate with production and quality to resolve material-related issues.

d. Inventory control.

3. Shipping & Receiving Support

a. Help troubleshoot shipping and delivery issues such as late arrivals, missing paperwork, or incorrect quantities.

b. Support accurate receiving documentation, including packing slips, invoices, and ERP entries.

c. Recommend improvements to the shipping and receiving processes, organization, and material flow.

4. Cross-Functional Collaboration

a. Partner with planning, production, quality and sales to support material availability.

b. Participate in cost-saving, supplier improvements, and process improvement initiatives.

Expected Deliverables and Outcomes

1. Direct the sequence, priority, and timing of incoming material receiving.

2. Approve or request corrections to receiving paperwork, documentation, and ERP entries.

3. Intervene to resolve supplier-related receiving issues.

4. Recommend and implement changes to receiving documentation standards and workflows.

5. Influence shipping/receiving decisions without direct personnel supervision.

6. Reliable on-time supply of materials.

7. Strong supplier performance and improvement cost control.

8. Accurate, up-to-date purchasing and inventory records.

9. Smooth internal production support through proactive procurement.

Experience & Key Skills

1. Diploma or degree in Supply Chain Management, Business, or related field.

2. 3+ years of purchasing experience (manufacturing preferred).

3. Strong negotiation, communication, and vendor management skills.

4. Proficiency in ERP/MRP systems and Microsoft Office Suite.

5. Highly organized, detailed oriented, and able to manage competing priorities.

6. Ability to work under pressure and meet deadlines.

7. Team player with proactive approach to challenges.

Job Types: Full-time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Ability to commute/relocate:

Ottawa, ON: reliably commute or plan to relocate before starting work (preferred)
Experience:

Procurement: 2 years (required)
Work Location: In person