Job Description

Close Date

Nov. 14 2023

Location

To Be Determined - To Be Determined, BC V8R 1J8 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Travel between multiple sites may be required

Shift Start Time/End Time

0830-1630

Days Off

Weekend/Stats

Vacancy Type

Regular FT

Salary Range (Hourly Rate)

$28.55 - $37.47

Paid FTE

1

Worked BI-WEEKLY HOURS

75

Planned Start Date

Dec. 5 2023

Approximate End Date (For Temporary Assignments ONLY)

Pending Return of Incumbent

No

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

No



In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Director or designate, the Business Support Associate provides administrative, analytical, and systems support to a management team to assist them in the achievement of business objectives. Assumes responsibility for operational daily activities of an administrative and non-clinical nature in absence of the Director/Manager. Acts as a point of contact and liaises with People, Finance and other corporate/specialty areas to receive/convey information and represent the interests of the team. Provides support to the team on human resources, financial and service related issues, policies and procedures; completes and processes human resources and payroll transactions on behalf of Director/Manager; and ensures consistent application of directives from People, Finance or other corporate service areas. Triages sensitive and confidential information; conducts research and analytical studies, produces high quality reports, correspondence and presentation materials; manages complex networks of contacts and meeting issues; and assists with project management. May provide guidance and work direction to administrative staff.

QUALIFICATIONS:

Education, Training And Experience

Graduation from a minimum two-year diploma program in business administration or a related field, plus three (3) years of recent, related experience including one year\'s related experience with human resources, finance and payroll processes or an equivalent combination of education, training and experience. Advanced computer skills in word processing, spreadsheet, presentation/graphics, desktop publishing and database software skills.

Skills And Abilities

• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Demonstrates creativity, resourcefulness and an excellent customer service-orientation.
• Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of management team.
• Interprets, applies and explains policies and procedures and performs detailed analyses of complex reports.
• Utilizes effective interpersonal skills when providing direction, guidance and training to new and existing team members, ensuring clarity of roles and responsibilities, adherence to standards of quality and effective and timely service.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Employs expertise in the use of desktop computer applications and computer systems to record data, process transactions and complete a variety of documents and presentations.

Link to Full

Additional information for applicants

Preference will be given to those who self identify as Indigenous

Additional Clauses

Vaccination Notification: To keep our employees, clients and the communities we serve safe, Island Health is enforcing an employee mandatory vaccination policy which is intended to prevent the transmission of COVID-19. As such, Island Health requires Proof of BC Provincial Immunization Registration as a condition of employment, and any offers of employment are contingent on you providing proof of vaccination prior to commencement of the offered effective date. If an offer of employment is extended, but proof of vaccination is not provided, the offer will be rescinded.

Requisition CA

Non Contract

Affiliation/Union

Non-Contract Support Staff

Island Health