Job Description

Workplace: Gatineau (Quebec) or remote from Latin America
Type of contract: Permanent contract for Gatineau, independent for Latin America
Status: Full-time
Working hours: 37.5h, 220 days/year for independent
Remuneration: between 46,000 and 48,000 CAD gross annual (for a salaried contract), and between 140 and 170 USD/day (for an independent contract), depending on experience
Benefits: annual bonus based on collective performance, and for a salaried contract, 50% of group insurance covered after 3 months of employment, 3 days of remote work per week, and a remote work policy abroad
Start date: November 2025
WELCOME TO BAASTEL!
Baastel is a leading consulting firm specializing in sustainable development. Founded in 1989, the firm has built a solid reputation for addressing global challenges related to the environment, social equity, inclusive economic growth, and aid effectiveness. Baastel has contributed to major international advances, including multilateral environmental agreements on climate and biodiversity, as well as initiatives promoting gender equality, good governance, and inclusive development.
With offices in Canada, Belgium, and France, and teams based in Latin America, Africa, and Europe, Baastel relies on a multilingual and multidisciplinary team and an extensive network of over 2,000 experts worldwide.
Baastel's mission is to maximize the impact of international development policies, programs, and projects by providing tailored and innovative solutions. For 35 years, Baastel has carried out more than a thousand missions in nearly 100 countries, working alongside multilateral and bilateral organizations, governments, NGOs, the private sector, and development banks to sustainably strengthen communities and ecosystems.
ROLE OF THE ADMINISTRATIVE ASSISTANT
Under the supervision of the Business Development Director, the Administrative Assistant supports Project Managers in responding to qualitative calls for tenders, and in the administrative management of contracts. He or she also actively participates in information management at Baastel, by updating databases and improving internal tools.
More specifically, he or she is responsible for:

• Optimizing the management of project and consultant-related information by preparing the necessary administrative documents and proactively updating databases.
• Supporting Project Managers in business development by preparing the administrative aspects of project proposals.
• Ensuring effective administrative management of projects by managing the administrative launch of projects, tracking billing and expenses, and participating in the project closure process.

QUALIFICATIONS REQUIRED

• Degree in administration, secretarial studies, or management -- ideally a bachelor's degree.
• 1 to 3 years of experience in administrative management, executive assistance, or a similar role.
• Previous experience in administrative project management would be an asset.

CORE COMPETENCIES

• Proficiency in English and French, both written and spoken.
• Proficiency in Office software: Word formatting, good knowledge of Excel (formulas, formatting, and tracking).
• Comfortable with numbers.
• Strong organizational skills.
• Excellent workload management, prioritization, and meeting deadlines.
• Great attention to detail.
• Autonomy, versatility, and initiative.
• Appetite for teamwork.

Skills Required