Job Description

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life \xe2\x80\x93 such as energy, infrastructure, chemicals and minerals \xe2\x80\x93 safely, efficiently and more sustainably.

We\xe2\x80\x99re the first software business in the world to have our sustainability targets validated by the SBTi, and we\xe2\x80\x99ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We\xe2\x80\x99ve also recently been named as one of the world\xe2\x80\x99s most innovative companies.

If you\xe2\x80\x99re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at https://www.aveva.com/en/about/careers/

About the Role

The Executive Administrative Assistant will provide full administrative support for Executive Leadership \xe2\x80\x93 AVEVA Software. The ideal candidate for this role would possess exceptional organizational and time management skills, as well as strong attention to detail and the ability to multitask effectively.

Responsibilities

Provide a variety of advanced executive assistant functions under limited direction.

Display initiative to assist in co-ordination of departmental responsibilities.

Organize global departmental meetings / activities across multiple time zones.

Handle confidential information with high level of discipline.

Develop correspondence, reports, presentations, meeting agendas, emails and external communications.

Coordinate travel arrangements and meeting engagements.

Review of expense reporting of direct reports.

Special event planning and execution.

Screen e-mails and telephone calls.

Visitor planning and arrangements.

Keep organization chart updated.

Welcome new employees and the associated processes.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Represent the executive office / business area / function in a highly professional and welcoming fashion

Reinforce the AVEVA Values and culture

Miscellaneous administrative duties as necessary, including ad-hoc assignments.

Qualifications

Highly professional, considers confidentiality sacred, high attention to detail, strong initiative \xe2\x80\x93 proactive and positive attitude

Resourceful and hard working.

Ability to learn new processes and applications quickly.

Adept at utilizing technology and various software tools to increase efficiency and effectiveness.

A self-starter able to work on own initiative and well in a team environment.

Strong communication skills, both oral and in writing.

Administrative experience working in a multi-cultural/corporate environment.

Ability to understand business challenges and priorities to deliver added-value contribution.

Excellent interpersonal skills \xe2\x80\x93 contagiously friendly, with ability and confidence to effectively interface with senior management and all levels throughout the organization.

Well organized with attention to detail and high-standard ethics.

University Degree

Prior Executive Assistant Experience.

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.

Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.

AVEVA