Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

POSITION OVERVIEW

JLL is currently seeking a dynamic individual for the role of Brokerage Coordinator to provide reliable, timely, efficient support to our Retail Team. The position will be based out of our Vancouver office and entails working with a diverse group of internal and external stakeholders at all levels of the organization. The individual will require the independent judgment to plan, prioritize, organize, and execute a diverse workload in a fast-paced environment. This role provides a wide variety of support services to the brokerage team and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.

RESPONSIBILITIES

Partner with Broker Lead to translate leadership business objectives into strategies, then execute those strategies

Assist in the deal cycle process as required: prepare and/or edit offers and letters of intent; track offers in progress and follow through on execution; coordinate flow of documentation and information between company and clients

Support all property marketing activities (e.g. utilizing InDesign templates for brochures, signage, post cards, CIMs etc.; utilize Eloqua to deploy property marketing email campaigns; use social media channels like LinkedIn and update listings on property marketing website(s); coordinate with photographers, virtual tour providers, and other third-party vendors as needed; etc.)

Perform SAR & Dealio-related tasks (e.g. prepare report updates; database entry/maintenance; create, prepare, review, and/or maintain cheque registers; ensure accurate and timely invoicing; follow up with stakeholders as required; etc.)

Prepare and remit applicable brokerage authority reports updates (e.g. mandate register; transaction register; etc.)

Use JLL Market Surveys, JLL Journeys, and other proprietary or third-party software to create, review, and/or prepare market surveys, tour books, and presentations

Liaise with research team to create demographic materials

Prepare, review, and/or edit applicable documents (e.g. legal paperwork; mandates; commission agreements; offers; request for proposal; presentations; pitches; etc.)

Prepare and remit expenses in an accurate and timely manner (e.g. monthly Profit & Loss Reports; Broker Expenses; Training Expenses; etc.)

Plan, coordinate, and/or facilitate client & broker events, as required and in collaboration with administrative team

Actively participate in team workflow management to ensure collaboration and connectivity within the business line and with other business lines regionally and nationally

Lead the coordination of property marketing signage needs for the team (e.g. creative; production; vendor management; tracking; etc.)

Proofread applicable documents as required (e.g. quarterly reports; white papers; RFPs; etc.)

Keep up to date on training for and champion the use of JLL technologies

Maintain required competencies around all required software including, but not limited to: Adobe Creative Suite (includes InDesign, Photoshop, Illustrator, and Acrobat Pro), Microsoft Office Suite, Dealio, CoStar, Blackbird, Google Earth, Exact Target, CRM, Spider, Eloqua, and others as required

Coordinate accounts payable with Finance Team

Oversee and/or provide administrative services to support the sales cycle, as required (e.g. miscellaneous project management; team task coordination; etc.)

Partner with Senior Manager, Manager, Design Team, Brokerage Coordinators, Marketing Coordinators, and peers across the country to execute best-in-class property marketing plans

Attend and participate in all Marketing and Brokerage Support meetings led by National Marketing and/or your Senior Manager

Any other reasonable duties and responsibilities assigned

QUALIFICATIONS

Bachelors Degree preferred, but not required

3+ years of relevant office experience or a combination of education and experience

Experience in the real estate sector and/or lease administration preferred

Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required

Experience with Adobe Creative Suite (InDesign, Illustrator, Photoshop) is preferred

Experience with email campaign execution considered an asset

Project management experience is considered an asset

Demonstrated capacity to manage multiple priorities in a fast-paced environment

Must be flexible, highly motivated, and proactive with a willingness to take initiative

Must maintain strong attention to detail at every level

Strong interpersonal skills and ability to work collaboratively with teammates and clients

Excellent writing ability including strong proofreading and editing capabilities

Optimistic and outgoing personality, excellent follow-through, must be a task master

Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision

Location:

On-site -Vancouver, BC

If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

About JLL -

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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