Job Description

Who we are:

We are a boutique full-service accounting firm in Caledon, Ontario. We specialize in the healthcare industry and have been trusted business advisors for over 20 years. Everyone here is a part of BA's diverse community of professionals that are dedicated to serve our client base and have a passion to succeed.

We are seeking a detail-oriented and organized Bookkeeper/Office Administrator to join our firm.

The ideal candidate will perform a range of administrative and operational tasks to ensure the smooth functioning of the office and support the accounting staff.

This role involves managing office supplies, equipment, and facilities, coordinating logistics for client services, and maintaining a professional and efficient work environment.

The candidate may also assist with accounting-related tasks like data entry, document management, and preparing outgoing documents.

This position requires strong communication skills and the ability to work collaboratively with other departments, ensuring that operations run smoothly and efficiently.

Candidate should have a strong be eager to improve processes with the adoption of digital platforms, cloud accountings, and the progression of remote/paperless accounting.

Displaying excellent analytical skills, problem-solving skills and precise attention to detail are required to succeed in our fast-paced working environment. The ideal candidate will possess:

Knowledge of generally accepted accounting practices Tech-Savvy, hands-on independently, willing to learn new programs and software Ability to perform several tasks concurrently with ease and professionalism Excellent written & oral communication skills Effective computer skills (MS Word, Excel and Access) Experience in QuickBooks Desktop/Online, Other softwares that are considered an asset are Hubdoc and Wagepoint

Duties

Serving as a point of contact for clients and internal personnel, providing a positive and professional first impression. Knowledge of full-cycle accounting operations, including accounts payable and receivable. Prioritizing tasks, managing deadlines, and coordinating workflows effectively, especially during peak periods. Organizing and maintaining both physical and digital files, ensuring accessibility and compliance. Manage end-to-end client onboarding, including entering new clients into the system and setting up jobs in accordance with the terms outlined in the engagement letters. Assisting with tasks like data entry, document preparation, and ensuring compliance with firm policies and standards. Bank and credit card reconciliations Balances general ledger by preparing a trial balance; reconciling entries Government filings, GST/HST and Payroll remittances Personal tax return filing experience is a great asset Send invoices to clients as applicable and follow up on outstanding payments via email and phone as needed. Record and apply received payments in the system Handle phone systems effectively, demonstrating excellent phone etiquette when communicating with clients and vendors. File important documents systematically to ensure easy retrieval of information. Ensuring the smooth day-to-day operations of the office and maintaining a professional environment.

Qualifications

Proven experience in an accounting or finance role is preferred. Proficiency in QuickBooks or similar accounting software is essential. Strong communication skills, both verbal and written, are required for effective collaboration across departments. Experience with payroll processing and understanding of human resources functions is a plus. Ability to supervise staff while fostering a positive work environment. Excellent phone etiquette and customer service skills when interacting with clients. Strong organizational skills with attention to detail for maintaining accurate records. Familiarity with clerical tasks, including filing and document management.
Experience: minimum 2 years of working experience as a bookkeeper. Canadian Public Accounting firm experience is preferred.

Requirements: A car to drive to on-site work

Job Types: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Benefits:

Dental care Extended health care On-site parking Vision care
Education:

Bachelor's Degree (required)
Experience:

QuickBooks: 2 years (required) Bookkeeping: 2 years (required)
Language:

English (preferred)
Work Location: In person