Job Description

Construction Bookkeeper/Office Manager

Location: Vancouver, BC
Employment Type: Full-Time

About Us:

We are a dynamic residential construction company based in Vancouver, BC, known for delivering high-quality projects with integrity and craftsmanship. We pride ourselves on our collaborative team environment and are looking for a highly organized and motivated Bookkeeper & Office Manager to join our team in a blended role supporting both the financial and administrative functions of the business.

Position Overview:

The Bookkeeper & Office Manager will play a crucial role in ensuring the smooth operation of both our office and financial processes. This individual will be responsible for full-cycle bookkeeping, updating project budgets, processing purchase orders and change orders, and managing the day-to-day office administration. The ideal candidate is detail-oriented, organized, self-motivated, and enjoys working closely with ownership, project managers, and the broader team.

Key Responsibilities:

Bookkeeping & Accounting:

- Perform full-cycle bookkeeping including accounts payable, accounts receivable, and occasional bank reconciliations, and general ledger maintenance (as required).
- Process invoices, payments, and expense reports accurately and timely.
- Prepare and update project budgets, purchase orders, and change orders in collaboration with project managers.
- Assist with financial reporting and job costing for ongoing construction projects.
- Maintain organized financial records and assist with year-end preparation for external accountants.
- Ensure compliance with government filings, such as GST and source deduction remittances and WorkSafeBC reporting.

Office Management:

- Oversee day-to-day office operations to ensure a smooth, efficient, and professional workplace.
- Manage office supplies, vendor relationships, and general office upkeep.
- Act as the first point of contact for incoming calls, emails, and visitors.
- Assist with scheduling, meeting coordination, and internal communications.
- Support hiring processes by coordinating interviews and onboarding new staff when required.
- Implement and maintain filing systems, both digital and physical.

Project Coordination Support:

- Collaborate with project managers to track budgets, change orders, and project progress.
- Ensure all project documentation is current, accurate, and filed appropriately.
- Provide administrative support to project teams as needed.

Key Qualifications:

- 3+ years of bookkeeping experience, preferably within the construction industry or a related field.
- Strong understanding of accounting principles, financial reporting, and job costing.
- Advanced understanding of accounting software (QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
- Proficient in Construction software (Jobtread, CoConstruct, etc.)
- Exceptional attention to detail and accuracy with numbers and data entry.
- Highly organized with excellent time management and multitasking abilities.
- Self-starter with the ability to work independently and proactively.
- Strong interpersonal and communication skills; comfortable working closely with owners, project managers, and clients.
- Experience in office management or administration is an asset.

Compensation & Benefits:

- Competitive salary based on experience
- Paid vacation and statutory holidays
- Extended health benefits
- Onsite gym
- Opportunities for professional growth and development
- Supportive team environment

Job Types: Full-time, Permanent

Pay: $75,000.00-$85,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance On-site gym Paid time off Vision care
Work Location: In person