At Chilliwack Golf Club, our story is rooted in community, belonging, and legacy. Since 1958, our semi-private club has been a Fraser Valley favorite, known for its tree-lined fairways, breathtaking mountain views, and exceptional year-round playing conditions. We take pride in creating meaningful experiences for members and guests, celebrating the traditions and authentic character that make our club special.
Position Overview
We are seeking a
detail-oriented, motivated, and professional Bookkeeper / Office Assistant
to join our Administration Team. This role is central to the club's financial operations and day-to-day administrative efficiency. Reporting to the General Manager and working alongside all department heads, the Bookkeeper/Office Assistant ensures accurate financial record-keeping, timely payroll processing, organized administrative systems, and dependable internal support across the club.
Key Responsibilities
Accounts Payable
Process, verify, and code invoices.
Maintain vendor files and ensure documentation is current.
Analyze discrepancies and unpaid invoices.
Communicate with vendors regarding payment status.
Produce cheque runs and maximize supplier discounts.
Maintain accurate and up-to-date payable tracking systems.
Payroll & Employee Benefits Administration
Process bi-weekly payroll accurately and on time.
Review timesheets for accuracy and approvals.
Prepare payroll deposits and maintain confidential employee records.
Administer benefit documentation (enrollments, changes, updates).
Issue T4s, ROEs, and holiday pay when required.
Record taxable benefits and remit government/union payments.
Track attendance, vacation, and leave balances and prepare reports for the GM.
Maintain payroll and benefit records according to policy.
Provide HR-related administrative assistance only when requested by the GM.
Financial Reporting & Accounting
Maintain accounting journals, ledgers, and financial records.
Prepare journal entries and bank deposits; complete cash reconciliations.
Prepare monthly/annual financial statements.
Support budget, forecasting, and financial analysis.
Assist managers with inventory reconciliation and reporting.
Support month-end and year-end processes.
Provide documentation and support for the annual audit/review.
Maintain organized, secure financial record systems.
Administrative & Office Support
Coordinate meetings and prepare minutes.
Provide administrative support for club events, staff initiatives, and meetings.
Serve as backup to Accounts Receivable / Membership Coordinator.
Complete day-to-day customer service tasks and support member needs.
Assist in maintaining internal financial controls.
Maintain an organized, well-functioning office environment.
Manage filing systems and general administrative workflows.
Maintain office systems, software licenses, and administrative technology tools.
Prepare correspondence and administrative communications as directed.
Assist with Point-of-Sale system updates.
Qualifications
Education & Experience
Bookkeeping Certificate or Accounting Degree (or working toward either).
1-3 years bookkeeping or clerical accounting experience.
Advanced knowledge of accounting principles and practices.
Cash handling experience and general awareness of BC Employment Standards as they relate to payroll.
Skills & Competencies
Exceptional attention to detail and organizational skills.
Strong interpersonal and communication abilities.
Commitment to high-quality customer service.
Proficiency with MS Office (Excel & Word); accounting software experience an asset.
Strong report-writing and verbal communication skills.
Benefits
Competitive salary based on a 40-hour work week.
Extended health and dental program.
Annual vacation allowance.
On-shift meal discount.
Golf privileges.
How to Apply
Please submit your resume and cover letter to:
info@chilliwackgolf.com
Applications will be accepted until the position is filled.
Join Our Team
If you are energized by financial operations, enjoy supporting a collaborative team, and want to be part of a community-focused club with deep roots and exceptional member culture, we encourage you to apply.
Job Types: Full-time, Permanent
Pay: $47,000.00-$55,000.00 per year
Benefits:
Dental care
Extended health care
Paid time off
Work Location: In person
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