Job Description

Epic Inspired is a Vancouver-based full-service creative agency that provides marketing and branding solutions to various corporations and projects, ranging from local real estate developments to internationally recognized brands. Since 2001, we have been creating culturally and technologically relevant and beautiful brand experiences that add value to our clients.

We are currently seeking a detail-oriented Bookkeeper/Office Assistant to join our team and assist with day-to-day operational activities in our Downtown office. The ideal candidate will have at least 5 years of past accounting/bookkeeping experience and possess a working knowledge of accounting procedures and operational policies, including A/R, A/P, and taxes. They should also have superior organizational and time management skills to ensure the efficient operation of our office.

Assistant will be responsible for a variety of accounting, bookkeeping, and reporting activities, including recording revenues and expenses, managing receivables and payables, handling deposits, running financial reports, and ensuring daily/weekly/monthly reports are organized.

In addition to accounting and bookkeeping, the successful candidate will be responsible for maintaining company accounting policy, tracking attendance/vacation and timesheets, maintaining employee benefits plans, coordinating staff events, assisting in recruitment and orientation, ensuring legal compliance, presenting a professional, welcoming first contact to clients, visitors, vendors, and business partners, maintaining continuity of work operations and procedures by liaising, documenting, and communicating appropriate actions to executive, identifying irregularities, and contributing to the development and implementation of efficient office systems.

The Assistant will also be responsible for managing common spaces for appearance and functionality and managing office supply levels, as well as computer equipment and digital tools, to ensure a smooth operation in our creative studio. They will liaise with the Systems Administrator to ensure that operational standards are met and conformed and manage various client and talent meeting sessions both onsite and offsite to properly equip and prepare meeting environments.

Other responsibilities include coordinating schedules and meetings, preparing and filing documents, playing host, providing support in online research, liaising with vendors/suppliers, performing other administrative duties, addressing enquiries, reviewing applications, orientations, welcome packages, renewals, etc., maintaining accurate and up-to-date client data on CRM, generating client reports as requested, assisting with meeting minutes, as needed, assisting finance with data entry, payment information enquiries, and filing, managing and assisting various A/R A/P related work through an automated company system, and assisting project managers and project initiatives, as needed.

The successful candidate will possess the following core competencies: actively committing to and demonstrating the values of the organization, being prompt, accountable, and detail-oriented, having the ability to work independently and within a team environment, being resourceful, professional, self-motivated, and comfortable working with a team, possessing a positive, helpful, 'can-do' attitude, exercising considerable judgement, confidentiality, and discretion at all times, and being willing to work in an evolving and dynamic environment with moving targets and deliverables.

Qualifications for the position include 10+ years of Excel (macros, pivot tables, graphs etc..) 5+ Quickbooks Online or equivalent, working in a creative/marketing/advertising environment is an asset. Knowledge, skills & proficiencies required include exceptional organizational skills and the ability to prioritize a busy workload, excellent written and verbal communication skills, excellent interpersonal and relationship management skills, excellent proficiency with Mac OS and Microsoft Office suite (Word, Excel, Outlook), QBO or equal, and project management software experience.

Skills:

Superior organizational and time management skills Working knowledge of accounting procedures and operational policies including A/R, A/P, and taxes
Cashflow projections reporting (weekly)

Excellent written and verbal communication skills Excellent interpersonal and relationship management skills Excellent proficiency with Mac OS and Microsoft Office suite (Word, Excel, Outlook), QBO or equal, and project management software experience Ability to work independently and within a team environment Resourceful, professional, self-motivated, and comfortable working with a team Positive, helpful, 'can-do' attitude Exercises considerable judgement, confidentiality, and discretion at all times
Qualifications:

Microsoft Excel (Advanced Level) 5+ years of relevant experience 5+ Sage/Quickbooks or equivalent Working in a creative/marketing/advertising environment is an asset.
To apply for the position, please submit a cover letter and resume.

Job Types: Full-time, Part-time

Pay: From $22.00 per hour

Benefits:

Casual dress Dental care Disability insurance Extended health care Life insurance On-site gym Paid time off Vision care
Application question(s):

What is your level of experience with Microsoft Excel (1 = Basic, 5= Advanced, 10=Expert) How many years of Microsoft Excel do you have? Are you familiar with Service oriented business? If so, please describe your experience. Do you have experience with Tax Filing in Canada? if so, describe your experience. Are you in Vancouver? If hired, when can you start? Please specify your status in Canada: (ie. Work Permit, PR, Canadian etc..)
Experience:

QuickBooks: 5 years (preferred) Bookkeeping: 5 years (preferred) Administration: 5 years (preferred) Budgeting: 5 years (preferred) Payroll: 5 years (preferred)
Work Location: In person