Job Description

About Us

Lighthouse Family Law LLP is a boutique family law firm based in Oakville with 8 lawyers and a total team of 15. We pride ourselves on being organized, professional, and compassionate while helping clients through some of the most difficult times in their lives.

We are looking for a

Junior Bookkeeper / Assistant Office Manager

to join our administrative team and support the smooth financial and day-to-day operation of the firm.

Role Summary

Reporting to and working closely with our Senior Bookkeeper / Office Manager, you will help manage the firm's day-to-day bookkeeping and provide general office support. This is a great opportunity for someone early in their accounting or administrative career who wants hands-on experience, mentorship, and exposure to how a busy law firm runs.

You will assist with accounts payable, accounts receivable, reconciliations, financial reporting and general office administration. You will also act as backup for the Senior Bookkeeper / Office Manager during absences.

Key Responsibilities

Bookkeeping & Finance

Record and maintain all financial transactions using accounting software (e.g., QuickBooks) Process

accounts payable

: vendor invoices, expense reimbursements, and scheduled payments Process

accounts receivable

: issuing invoices, recording client payments, following up on outstanding accounts Assist with bank and credit card reconciliations to ensure accuracy of financial data Help prepare basic financial reports and summaries for management review Support payroll-related data entry and liaise with our payroll provider as needed Maintain organized, accurate, and up-to-date financial records in line with firm policies and professional standards

Office Administration & Assistant Office Management

Act as backup to the Senior Bookkeeper / Office Manager during vacations or absences Assist with ordering office supplies and maintaining an organized office environment Help with vendor coordination (e.g., office equipment, IT, cleaners, couriers) Provide general administrative support to the partners and legal staff as needed (e.g., scanning, filing, basic data entry) Support onboarding and offboarding administrative tasks for new and departing staff (e.g., setting up accounts, collecting keys/cards)

Skills & Qualifications

Practical experience in bookkeeping or accounting support role (co-op, internship, or 1-3 years experience) ora recent diploma/certificate in accounting, bookkeeping, or business administration Basic understanding of bookkeeping principles and practices Experience with accounts payable, accounts receivable, and bank reconciliations Comfortable learning and working with accounting software (QuickBooks, Sage, Xero, etc.) Strong attention to detail and accuracy Excellent organizational skills and ability to manage multiple priorities Strong written and verbal communication skills Ability to handle confidential information with discretion and professionalism Experience working in a law firm or professional services environment Familiarity with Clio or other legal practice management/billing software Experience supporting payroll or HR-related administrative tasks

What We Offer

A supportive environment with direct training and mentorship from an experienced Senior Bookkeeper / Office Manager Exposure to both bookkeeping and office management in a professional law firm setting Competitive compensation package Opportunity to grow your skills and responsibilities over time
Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

Extended health care On-site parking
Work Location: In person