Job Description

Overview

We are seeking a detail-oriented and organized Administrative Assistant to support our team with essential office and accounting functions. The ideal candidate will have experience with accounting software, bookkeeping, and administrative tasks to ensure smooth daily operations. This role offers an opportunity to work in a dynamic environment where attention to detail and strong organizational skills are highly valued. The position is paid and suitable for individuals who thrive in fast-paced settings and possess a proactive approach to problem-solving.

Responsibilities

Manage and maintain financial records using accounting software such as Sage or QuickBooks Handle accounts payable and accounts receivable processes accurately and efficiently Perform bank reconciliations and account analysis to ensure financial accuracy Assist with payroll processing and related documentation Conduct account reconciliation to verify financial data integrity Prepare budgets, financial reports, and summaries for management review Support bookkeeping activities, including data entry and record keeping Assist with general administrative duties such as filing, scheduling, and correspondence Ensure compliance with company policies and accounting standards Collaborate with team members to improve office workflows and processes

Skills

Proficiency in accounting software such as Sage or QuickBooks is an asset. Advanced Knowledge in Outlook and Excel Strong knowledge of bookkeeping, accounts payable/receivable, and account reconciliation processes Experience with payroll management and budgeting is preferred Excellent organizational skills with the ability to prioritize tasks effectively Attention to detail and accuracy in data entry and financial reporting Ability to analyze financial data and prepare reports for management review Strong communication skills for effective collaboration within the team Ability to adapt quickly to new software tools or procedures as needed
This position is ideal for candidates who are meticulous, proactive, and eager to contribute to a well-organized office environment. Prior experience with accounting software and financial processes will be highly advantageous.

Job Type: Full-time

Pay: $20.00-$30.00 per hour

Expected hours: No less than 35 per week

Benefits:

Dental care Disability insurance Extended health care Life insurance Paid time off Store discount Work from home
Work Location: Hybrid remote in Victoria, BC