We're hoping that you can start work in early January 2026
Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our finance and office operations. The ideal candidate will have experience with Quickbooks & Payroll and bookkeeping processes, ensuring smooth daily administrative functions. This role offers an opportunity to work in a dynamic environment, contributing to the efficiency of our financial management and administrative workflows.
Role Summary
The Bookkeeper is responsible for the day-to-day accounting and administrative financial tasks of the company. This role supports internal operations while working closely with external accountants to ensure accurate and compliant financial reporting.
Key Responsibilities
Accounting & Recordkeeping
? Enter daily financial transactions into QuickBooks
? Maintain accurate and timely bank and credit card records
? Process accounts payable and accounts receivable
? Maintain organized digital accounting records and supporting documentation
? Assist with inventory tracking and transaction support
Reconciliations & Support
? Prepare preliminary monthly bank reconciliations
? Assist in identifying discrepancies and missing documentation
? Support month-end close activities under CPA guidance
Payroll Support
? Collect and submit payroll inputs (hours, changes, onboarding data)
? Liaise with external accountants regarding payroll processing
? Maintain payroll documentation and employee records
Compliance Support
? Assist with preparation of information required for GST/HST filings
? Support year-end financial and tax preparation activities
? Respond to information requests from external accountants
Qualifications & Skills
? Prior bookkeeping experience preferred
? Experience with QuickBooks Online or Desktop
? Strong attention to detail and organization
? Ability to follow established processes and controls
? Comfortable working with external accountants and advisors
? Discretion and professionalism when handling financial information
Applicants with cars will be preferred, as the role may require working at our many locations
Job Type: Full-time
Pay: $20.00-$25.00 per hour
Expected hours: 38 per week
Work Location: In person
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