Job Description

Overview

We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role provides essential support to our accounting and administrative functions, ensuring smooth daily operations. The ideal candidate will have experience with accounting software and possess strong organizational skills to manage various financial and administrative tasks efficiently.

Duties

Record and reconcile daily transactions in

QuickBooks Online / Xero

(A/P, A/R, and G/L entries) Assist with month-end and year-end closings, accruals, and adjusting journal entries Maintain vendor and client accounts, ensuring accurate coding and project cost tracking Prepare and reconcile bank and credit card statements Assist in preparing

HST filings, WSIB remittances, and payroll summaries

Track project billings, purchase orders, and subcontractor invoices Support preparation of management reports, budgets, and audit requests Maintain organized financial records and documentation for compliance purposes Assist with general administrative duties such as scheduling, correspondence, and data entry

Requirements

Post-secondary diploma or degree in

Accounting, Finance, or Business Administration

1-3 years of relevant bookkeeping or accounting experience (construction industry an asset) Proficiency in

QuickBooks Online or Xero

, and strong Excel / Google Sheets skills Solid understanding of

double-entry accounting and reconciliations

Excellent organizational skills and attention to detail Ability to manage multiple priorities and meet deadlines Strong communication and teamwork abilities Prior experience in bookkeeping and office management preferred Ability to work independently and prioritize tasks efficiently
This position offers an opportunity to be a vital part of our administrative team while developing your skills in accounting and office management within a professional environment.

Job Type: Permanent

Pay: $23.00-$27.00 per hour

Expected hours: 40 per week

Work Location: In person