Job Description

Company Overview

Dress for Success Kelowna is a dedicated non-profit organization committed to empowering women by providing professional attire, support networks, and developmental tools to foster economic independence and career success. We believe in creating opportunities and supporting women in their journey to success.

Summary

We are seeking a detail-oriented and experienced Bookkeeper and Administrative Assistant to join our team on a part-time basis. This role is responsible for maintaining accurate financial records, processing payroll, and ensuring strong financial reporting, while providing administrative support that helps keep the office running smoothly.

The ideal candidate brings solid bookkeeping expertise, a strong understanding of accounting principles, and proficiency with accounting software such as QuickBooks Online. This position plays a key role in maintaining the financial integrity of the organization and supporting efficient internal operations in a small, mission-driven nonprofit environment.

Responsibilities

Financial & Bookkeeping

Manage accounts payable and receivable Enter and reconcile expense account submissions, vendor bills, donor and grantor payments, and do bank deposits Monthly bank and credit card account reconciliations Process bi-monthly payroll and maintain payroll records Prepare and file GST and WCB remittances Maintain accurate records in QuickBooks Online Generate monthly and quarterly financial reports for the Executive Director and Board of Directors Assist in budgeting and forecasting activities to support financial planning Support the annual audit by preparing accurate trial balance, working papers and draft financial statements Maintain organized financial records and documentation

Office Administration

Provide general administrative support to enhance overall office efficiency Maintain up-to-date administrative records and internal tracking documents Coordinate office logistics including supplies, equipment, and basic facilities needs Support meeting scheduling, coordination and material preparation Liaise with external service providers such as IT support and office service vendors as needed Support compliance-related administrative documentation and record-keeping Complete other general administrative and office duties as required in a small, collaborative organization

Qualifications, skills & experience required

3+ years experience in bookkeeping and office administration Strong understanding of generally accepted accounting principles and ability to prepare records to trial balance Proficiency with QuickBooks Online and Microsoft Office, particularly Excel Experience with payroll processing and systems such as Payworks or similar High attention to detail and strong organizational skills with an ability to prioritize, execute and complete multiple tasks in a timely and effective manner Ability to manage multiple priorities independently Strong written and verbal communication skills Experience working with non-profits is an asset
If you are passionate about making a difference and possess the skills we need, we invite you to bring your expertise to Dress for Success Kelowna. Please apply with resume and cover letter that tells us why you are a perfect fit for the role.

Job Type: Part-time

Pay: $25.00-$30.00 per hour

Expected hours: 22.5 per week

Work Location: In person