Job Description

Overview

We are a manufacturing company seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting our daily operations by managing various administrative tasks. This position requires proficiency in accounting software and a strong understanding of financial processes, making it essential for maintaining accurate records and ensuring smooth office functionality.

Duties

Manage accounts receivable and accounts payable processes, ensuring timely invoicing and payments. Posting of GL activity. Manage banking to include processing of on line payments and transfers. Manage payroll, rent receipts and purchasing of office supplies. Perform bank reconciliations to maintain accurate financial records. Conduct account analysis to identify discrepancies and ensure data integrity. Produce interim financial statements for management. Assist with budgeting tasks by providing necessary financial data and reports. Utilize accounting software such as Spire and Excel for various financial activities. Maintain organized records of all financial transactions and documentation. Support the preparation of financial statements and reports as need. Manage daily and monthly computer back ups.

Experience

Previous experience as an Administrative Assistant or in a similar clerical role is preferred. Proficiency in accounting software such as Business Vision or Spire highly desirable. Strong knowledge of accounts receivable, accounts payable, bank reconciliation, account analysis, and budgeting processes. Excellent organizational skills with attention to detail and accuracy. Ability to manage multiple tasks effectively while meeting deadlines. Strong communication skills, both verbal and written.
We invite qualified candidates who are eager to contribute to our team to apply for this exciting opportunity.

Job Type: Full-time

Pay: $40,000.00-$50,000.00 per year

Benefits:

On-site parking
Language:

English (preferred)
Work Location: In person

Expected start date: 2025-08-06