The Accounting & Administrative Assistant plays a key role in supporting the Controller with day?to?day bookkeeping and financial operations. This individual ensures the smooth flow of information, paperwork, and financial accuracy across the organization. The ideal candidate is punctual, organized, efficient, and confident in managing multiple responsibilities throughout the day.
Process vendor invoices, verify accuracy, and prepare payments.
Maintain up?to?date AP and AR records, ensuring timely follow?ups and reconciliations.
Monitor outstanding receivables and support collection efforts when required.
Invoicing & Financial Documentation
Prepare and issue customer invoices with accuracy and consistency.
Track invoice status, resolve discrepancies, and maintain organized digital and physical records.
Assist with month?end and year?end documentation as directed by the Controller.
Payroll Oversight
Support payroll preparation by gathering timesheets, verifying hours, and ensuring all required documentation is complete.
Coordinate with the Controller to ensure payroll is processed accurately and on schedule.
Office Administration & Workflow Management
Maintain organized filing systems for financial documents, contracts, and operational paperwork.
Ensure the office stays on top of paperwork, deadlines, and financial workflows.
Assist with general administrative tasks to support smooth daily operations.
Qualifications & Skills? Professional Skills
Experience in bookkeeping, accounting support, or administrative finance roles.
Strong understanding of AP, AR, invoicing, and payroll fundamentals.
Proficiency with accounting software and Microsoft Office (Excel, Outlook, Word).
? Personal Attributes
Highly punctual, reliable, and consistent in daily routines.
Exceptionally organized with strong attention to detail.
Efficient, proactive, and able to manage multiple tasks simultaneously.
Strong work ethic and a positive, solutions?focused mindset.
Comfortable working in a fast?paced environment with shifting priorities.
Why This Role Matters
This position is essential to maintaining financial accuracy, operational efficiency, and a well?run office environment. The successful candidate will be a trusted partner to the Controller and a key contributor to the company's financial health and day?to?day success.
What we offer:
Monday to Friday position with parking and a casual atmosphere
Attractive pay with benefits, administrative support and open communication work zone where people are trusted to manage their own time.
Job Type: Full-time
Pay: $55,000.00-$68,000.00 per year
Work Location: In person
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