We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing various administrative tasks and ensuring efficient office functionality. This position requires proficiency in accounting software and a solid understanding of financial processes, making it essential for candidates to have experience with accounts payable, accounts receivable, payroll, and account reconciliation.
Duties
Provide administrative support to ensure efficient operation of the office.
Preparation of customer invoices.
Maintain and inventory office supplies.
Customer service support.
Manage accounts payable and accounts receivable processes.
Assist with payroll processing and maintain accurate payroll records.
Perform account reconciliation and analysis to ensure financial accuracy.
Utilize accounting software (QuickBooks) for various financial tasks.
Prepare and maintain financial reports as needed.
Handle correspondence, including emails and phone calls, in a professional manner.
Organize and schedule meetings, appointments, and travel arrangements.
Maintain filing systems and ensure documents are easily accessible.
Collaborate with team members to support project completion.
Experience
Proven experience as an Administrative Assistant or in a similar role is preferred.
Familiarity with accounting software (QuickBooks) is highly desirable.
Strong understanding of accounts payable, accounts receivable, payroll processes, account reconciliation, and account analysis.
Excellent organizational skills with the ability to manage multiple tasks efficiently.
Strong attention to detail and accuracy in work output.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Effective communication skills both written and verbal.
Ability to work independently as well as part of a team.
The ideal candidate will have the following:
Attention to detail.
A passion for technology and being up-to-date with the latest trends.
A friendly and approachable demeanor, willing to help others.
The ability to quickly learn and adapt to new tasks and challenges.
Reliability, a strong work ethic, and self-motivated.
Knowledge of accounting principles.
Bookkeeping experience (or similar).
At our company, we believe in nurturing a healthy work-life balance and offer flexible office hours, allowing you to manage your schedule effectively. You'll also have the opportunity to work remotely from home on select days.
If you're ready to make an immediate impact and take on a full-time position where your organizational skills and passion for exceptional customer service will be appreciated, we want to hear from you! Join us in this vital role where your contributions will directly impact our operational success!
Job Type: Full-time
Pay: $18.06-$29.12 per hour
Expected hours: 24 - 40 per week
Benefits:
Casual dress
Extended health care
Life insurance
Schedule: