Job Description

BOOKKEEPER/ACCOUNTANT

ABOUT AREA3

At Area3, we believe that design is better together. We are a professional interior design firm that thrives on collaboration -- working closely with our clients, consultants, and each other to bring a shared vision to life. With four talented, experienced principals, we create innovative, modern designs that reflect an international sensibility.

We work hard, we have fun, and we design together.

JOB DESCRIPTION

We are looking for an experienced Bookkeeper / Accountant to join our team. This is a part-time role -- 4 days per week, totaling 24 hours.

The ideal candidate has worked independently in a small to mid-sized office environment (experience in a creative industry is a bonus!). You will be the key person keeping our financial systems organized, compliant, and providing meaningful insights that help our business grow.

RESPONSIBILITIES

FULL-CYCLE BOOKKEEPING & REPORTING

Maintain up-to-date books in QuickBooks Online & Desktop Reconcile bank & credit card accounts monthly. Manage accounts payable (A/P) and accounts receivable (A/R) Post adjusting entries for accruals, depreciation, and corrections (as trained) Prepare monthly financial reports for review (Income Statement, Balance Sheet, Trial Balance, Aged Receivables & Payables)
PAYROLL & COMPLIANCE

Process semi-monthly payroll. Prepare and remit CRA source deductions (CPP, EI, income tax) Prepare GST filings and WCB premiums. Prepare T4s and ensure payroll regulatory compliance.
YEAR-END & CORPORATE TAX SUPPORT

Organize and provide all necessary reports and backup for external accountants. Coordinate with our lawyer's office to ensure annual corporate filings are completed on time.
OPERATIONAL SUPPORT

Maintain organized billing binders; prepare progress billing invoices, retainers, and deposit requests. Keep QuickBooks projects organized and up to date. Prepare timesheet reports for review by Principals, make corrections as needed. Maintain both digital and physical filing systems.
CLIENT & VENDOR COMMUNICATION

Maintain professional, positive relationships with clients and suppliers. Communicate clearly and courteously about invoicing, payments, and account reconciliations.
CONTRIBUTE TO BUSINESS INSIGHTS

Maintain accurate financial records. Identify trends or inconsistencies and provide practical insights to support informed decision-making.
WHAT WE'RE LOOKING FOR

EDUCATION & EXPERIENCE

Diploma or certificate in Accounting, Bookkeeping, Finance, or a related field 3-5+ years of full-cycle bookkeeping experience, ideally in a small to mid-sized business Experience preparing payroll remittances (CRA source deductions, GST, WCB) and T4s Experience collaborating with external accountants on year-end prep and corporate tax filings. Bonus: experience working in a creative firm (interior design, architecture, etc.)
TECHNICAL SKILLS

Proficient in QuickBooks Online & Desktop Strong Excel skills (pivot tables, VLOOKUP, reconciliation reports)
PERSONAL QUALITIES

High attention to detail and accuracy in data entry and reporting Excellent time management and ability to prioritize multiple deadlines. Strong written and verbal communication skills Discretion and professionalism in handling confidential financial information Proactive and enjoys finding ways to improve processes. Collaborative and adaptable in a fast-paced, evolving environment.
NICE-TO-HAVE

CPB (Certified Professional Bookkeeper) or PCP (Payroll Compliance Practitioner) certification Familiarity with annual corporate legal filings
WHY YOU'LL LOVE WORKING WITH US

Be part of a collaborative, close-knit team that values your expertise. Contribute directly to the success and growth of our business. Enjoy a balanced, part-time schedule with some flexibility. A creative, fun environment where your ideas are welcome.
Please submit your resume and cover letter "Bookkeeper/Accountant" in the subject line along with your salary expectations to Kulpreet Warraich: Kulpreet@area3design.ca.

We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $30.00-$36.00 per hour

Expected hours: 24 per week

Benefits:

Company events On-site parking Tuition reimbursement
Language:

English (preferred)
Work Location: In person

Application deadline: 2025-07-23