Job Description

Duties and Skills Required

Accounts Payable

o Process all invoices and issue cheques to be signed

o Enter all payable transactions into the general ledger / accounting system - (Jonas)

o Ensure that all bills are paid as per the terms of the supplier(s)

o Manage the GST reports, payments/refunds

o Maintain petty cash

o Issue quarterly Floating Dock loan payments and respective T5's

Accounts Receivable

o Produce and issue monthly member invoices - (Jonas) and be responsible for handling related questions and concerns

o Receive and process all payments - (Jonas)

o Enter all receivable transactions into the general ledger / accounting system - (Jonas)

o Input all Membership Fees c/w Member Installment Billings

o Food and Beverage Minimum Set Up and Charge

Payroll

o Using the current Ceridian payroll system, manage the staff payroll

o Responsible for collecting and securing employee information, T1, SIN#'s, etc.

o Issuing T4's. ROE's and other pertinent employment records as required

o Journal all amounts due for payroll deductions

o Responsible for WSIB reports, billing and claims

Club Operations

o Work with the assistance of the Food & Beverage/Club Manager

o Overseeing billing for members bar charges

o Processing Sailing School registrations and payments

o Work with Club Manager to set up new members' account in Jonas

Monthly reports - (Jonas)

o Monthly Income Statement and Trial Balance for Treasurer

o Monthly A/R Report for Treasurer

o Monthly Membership Report for Secretary and BYC Membership Committee

o Provide Current Email List to Secretary, BYC Membership Committee and Club Coordinator

o Monthly Reconciliation of Bank Statement to Jonas

Annual Reports - February AGM

o Assist the Board in Preparing for the AGM providing information for budget, final income statement etc.

o Produce the club's balance sheet for the AGM

o Provide information for club appointed auditors, in January

Relationship with Members, Staff and Board Members

o Answerable to the Board of Directors, specifically the Commodore and Treasurer

o Handle member enquiries with respect to their individual accounts and refer members to the appropriate board member for other enquiries, i.e. mooring allocations, staffing, operational issues etc.

o Handle inquiries from New Members and process, keeping Membership Secretary informed & other Board members as required

Expected Hours of work and remuneration:

$25.00 per hour paid on the Club's regular payroll schedule increasing to $30.00 per hour after the 60 day probationary period.

Winter November 2, 2025 to March 14, 2026 - approximately 8 hours per week - remotely

Summer March 16, 2026 - October 30, 2026 - approximately 25-30 hours per week, 15 hours per week onsite at the club offices

You may define your own work schedule provided it meets the needs of the Club.

Education/Experience

Some book keeping or accounting training. Microsoft Excel & Word experience preferred. Understanding of basic accounting principles (bank rec & journal entries, etc.)

Should have experience with some accounting software (BYC uses Jonas)

Training on-site will take place this year prior to October 31, 2025

Job Type: Fixed term contract
Contract length: 12 months

Pay: $25.00-$30.00 per hour

Expected hours: 25 - 30 per week

Benefits:

On-site parking
Work Location: Hybrid remote in Brockville, ON