Job Description

The

Bookkeeper

is responsible for the company's day-to-day financial operations, with a focus on accounts payable, payroll, HR administration, and general accounting support. This role ensures financial accuracy, timely processing, and strong support for employees, vendors, and internal teams.

The Bookkeeper will work closely with the part-time Administrative Assistant (responsible for accounts receivable and daily reconciliations) and will be cross-trained to provide coverage when needed.

Key Responsibilities Accounts

Payable & Vendor Management

Process vendor invoices in QBO with accurate coding, taxes, and freight. Match invoices to purchase orders/receiving documents from CIN7. Prepare weekly payment runs (EFT, cheques, credit card) and monitor due dates. Reconcile vendor statements and resolve discrepancies. Maintain vendor records and track credits, rebates, and disputes.

Payroll & HR Support

Process payroll through Payworks accurately and on schedule. Maintain payroll files (new hires, terminations, compensation changes, benefits). Import/verify timesheets and coordinate with supervisors as needed. Manage statutory remittances and maintain compliant payroll records. Support onboarding/offboarding and maintain confidential HR files. Track and reconcile employee vacation and leaves.

General Accounting & Month-End

Assist with bank and credit card reconciliations. Support inventory and COGS reviews with CIN7 data. Assist with month-end close (schedules, reconciliations, variance notes). Prepare simple reports as requested (P&L, AP aging, vendor spend).

Cross-Training & Collaboration

Cross-train on AR, cash receipts, and daily QBO-CIN7 reconciliations. Support AR questions or escalations when needed. Maintain and update SOPs for AP, payroll, and HR processes.

Qualifications

3+ years of bookkeeping or accounting experience (inventory-based environment an asset). Strong proficiency in QuickBooks Online. Experience with Payworks or full-cycle Canadian payroll. Experience with CIN7 or similar inventory/ERP systems is an asset. Accounting or business-related post-secondary education is an asset.

Skills

Strong understanding of accounting principles. High accuracy and attention to detail. Proficiency with Excel and Microsoft 365. Strong organizational, prioritization, and communication skills. Ability to handle confidential information with professionalism. Proactive and process-improvement mindset.

Work Schedule

Full-time, Monday-Friday (

e.g., 8:00 a.m.-4:30 p.m.

). Work location can be in either

Regina SK, or Yorkton SK.

Occasional additional hours required during month-end, year-end, or audits.
Job Type: Full-time

Pay: From $52,000.00 per year

Work Location: In person