Job Description

UVic Properties, a wholly owned subsidiary of the University of Victoria, manages the university's portfolio of non-academic real estate across Vancouver Island to generate financial returns that support UVic's academic mission. Our diverse portfolio includes 135 commercial and 45 residential properties, featuring community landmarks such as the Vancouver Island Technology Park, the Marine Technology Centre, the Queenswood Campus, the Legacy Art Gallery, and Swans Hotel. In addition to property management, UVic Properties is actively involved in the planning and delivery of new real estate development projects that strengthen both the university and the broader community.

Working with us means being part of a collaborative, professional team in a unique environment, with access to on-site amenities including a daycare, gym, cafeteria, community garden, scenic walking trails, convenient parking, cycling, and transit options. This is an exciting opportunity to gain meaningful, hands-on experience as part of a dynamic finance team, further develop your skills in bookkeeping and payroll, and contribute to UVic Properties' growth while enjoying a supportive and engaging workplace culture.

Responsibilities

Handle full-cycle accounts payable and receivable: vendor invoices, customer billing, receipts, and payment processing (cheques and electronic)

Enter, code, and reconcile invoices; investigate discrepancies

Record monthly journal entries (accruals, prepaid adjustments) and intercompany reconciliations

Prepare GST, PST, and applicable industry-specific returns

Reconcile bank and credit card accounts weekly

Organize vendor and credit card filing systems

Manage payroll processing: validate time off requests, make source deductions, and generate T4 forms

Ensure comprehensive, compliant payroll record-keeping per BC employment standards

Maintain accurate accounting records aligned with internal policies and controls

Document and recommend enhancements to accounting processes

Provide support for audits and financial reporting

Perform other duties to support the finance team and operations

Skills & Experience Required

2-3 years in full-cycle bookkeeping or similar, including payroll processing

Post-secondary credential in accounting, bookkeeping, or business administration (or equivalent experience)

Solid understanding of payroll legislation, deductions, and statutory reporting

Proficiency with Microsoft Office (specifically Excel) and accounting software; QuickBooks experience is an asset

Strong organizational, time-management, and problem-solving capabilities

Exceptional attention to detail and accuracy

Excellent communication and interpersonal skills, with a collaborative mindset

Reliable, proactive, and adaptable in a fast-paced setting

What We Offer

Professional development opportunities

Friendly, collegial office atmosphere with a focus on work-life balance

Benefits are 100% company paid including, extended health and dental coverage (family, couple or single), discretionary health spending account, life insurance, and self directed RRSP plan

Job Types: Full-time, Permanent

Pay: $50,000.00-$68,000.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance On-site childcare On-site gym On-site parking Paid time off RRSP match
Work Location: In person

Application deadline: 2025-09-02