Job Description

Bookkeeper (Non-profit sector)

(Permanent part time employment, up to 3 days per week)

Purpose of Position

To coordinate finance related activities of Scarborough Women's Centre To support the Centre's professional staff in their work with marginalized women Reports to Executive Director
Job Specifications

Finance & Accounting

Perform full-cycle bookkeeping including accounts payable and accounts receivable. Process bi-weekly payroll and fee-for-service payments. Prepare and remit Receiver General payroll taxes and other statutory payments Record GST/HST allocations and prepare 50% rebate claims semi-annually. Prepare WSIB quarterly reporting and payments. Prepare Property Tax Credit claim submissions to the City of Prepare and file CRA compliance requirements, including the Annual Charity Return (T3010), Complete other filings with Provincial and Federal Governments as required. Receive and allocate cash and in-kind donations to appropriate accounts. Generate and issue charitable tax receipts as required. Provide donor reporting to the Administrative Assistant for donor recognition Manage several on-line donation platforms Accurately allocate grant revenues and expenses across multiple funding streams (up to 10 special grants plus core operations). Prepare and conduct bank deposits and maintain deposit records.

Banking & Reconciliation

Maintain organizational bank accounts and banking records. Coordinate cheque signing with authorized signatories if needed. Complete and submit monthly bank reconciliations for Executive Director review. Monitor cash flow and advise the Executive Director of risks or concerns.

Financial Reporting, Budgeting and Audit

Support the Executive Director and Treasurer with annual budgeting and forecasting. Prepare monthly financial statements and cash flow summaries for management and the Board of Directors. Prepare audit working papers and schedules for the annual external audit and provide assistance during fieldwork.

General Administrative Responsibilities

Collect finance-related mail from the SWC office weekly when notified. Work one day per week on-site at the Centre (preferred but flexible).

Team Collaboration

Work collaboratively with the Administrative Assistant to support strong administrative and financial workflow. Meet regularly with the Executive Director to align priorities and reporting. Participate in meetings with the Treasurer and Finance Committee as needed.

Qualifications

Minimum 5 years of bookkeeping experience, preferably within a small nonprofit or charity. Strong understanding of fund accounting, grant reporting, and CRA charity compliance. Proficient with QuickBooks Online and cloud-based accounting systems. Excellent organization, time management, accuracy, and follow-through. Demonstrated reliability, discretion, and professional integrity. Clear and effective communication skills. Ability to work independently and collaboratively. Awareness of women's issues and alignment with SWC values. Must be legally eligible to work in Canada and able to provide a clean Police Record Check. Must have a functional and secure home office environment.

Employment Conditions

This is a permanent part time employment arrangement. It pays $35 per hour for approximately 3 days per week.

How to apply

Please send a covering letter and resume by

November 7th, 2025

to the attention of

Lynda Kosowan, Executive Director hiring@scarboroughwomenscentre.ca

Subject line: Bookkeeper application

No phone calls please.
Job Types: Part-time, Permanent

Pay: $34.00-$35.00 per hour

Benefits:

Dental care Extended health care On-site parking Paid time off
Application question(s):

Are you located in the GTA?
Experience:

Bookkeeping: 5 years (required) Non-profit bookkeeping: 3 years (required) QuickBooks online: 4 years (required)
Work Location: Hybrid remote in Scarborough, ON M1H 3B7