Job Description

Job Title: Bookkeeper

Location: Acadia Recreation Complex - 240 90 Ave SE

Job Type: Part - Time Hourly Wage / Contractor

Bookkeeper

The Acadia Community Association, operates the Acadia Recreation Complex which is a facility comprised of a 10 sheet curling venue, a hockey rink, banquet room, multiple purpose room, racquetball /squash courts and is the hub for an active and vibrant community - ACADIA. Located in the SE of Calgary, we are central to many activities and amenities. We are excited to have the right person join our team!

Job Summary

We are seeking an organized and detail-oriented Bookkeeper to oversee daily administrative and financial operations for the Acadia Community Association. The Bookkeeper will ensure the accurate and up to date bookkeeping systems for the organization. The ideal candidate will have a strong background in accounting / bookkeeping, excellent organizational skills, and a passion for supporting a Not for Profit organization.

In this part-time position, you'll manage reconciliations, payroll, and other core bookkeeping tasks using Sage 50. You'll work closely with our Executive Director to ensure accurate and timely financial obligations.

Overview:

Oversee all components of bookkeeping using

Sage 50

Manage daily cash reconciliations and float preparations for 4 departments Manage payroll and staff oversight. A/R, A/P, Daily sales reconciliations, Government remittances Organize and pay invoices weekly, and post debit/credit card receipts. Provide monthly reconciliation reports, and income statements Work with ED on budgetary restrictions Maintain Sage software upgrades with the potential ability to transition to QuickBooks in the next fiscal year Bank entries and bank reconciliations prepared and reviewed Create and streamline financial processes with front desk Payroll hours approved and entered and remittances submitted to the government Financial Statements prepared and reviewed and adjustments made Annual forecasts would be updated to add the current month actuals and explanations to any variances that are trending would be highlighted and communicated to the GM Any required customer follow up or vendor communication Assist with grant applications

Responsibilities

The Bookkeeper is expected to fulfil any of the following functions, however, responsibilities and assignments may vary:

1. Maintaining ACA financial records and assisting with annual budget preparation:

Assists the Executive Director in preparing the ACA budget, providing pertinent financial data to the Board, and may make recommendations in setting budget priorities; Monitors spending and provides reports, Prepares and makes adjusting journal entries; Confirms the accuracy and timeliness of monthly financial reports and reconciliations, Provides recommendations for financial procedures for front end cash sales and balancing. Process all Government remittances Process all payruns, employee sick / vacation banks
2. Receiving, recording and depositing all cash and other negotiable items:

Responsible for the intake of funds from cash, cheque and credit cards; issues receipts, prepares and processes bank deposits; Performs bank reconciliations for all accounts in a timely manner and records deposits in appropriate general ledger accounts; Monitors bank account levels and makes recommendation concerning investments; Maintains control of petty cash funds, disburses cash and issues cheques in payment of expenditures; Responsible for the collection of accounts and NSF cheques; The collection/refunding of any refunds; Responsible for all A/P and A/R, allocating reconciliations Familiar with payroll systems including Ceridian/ Payrun
3. Assisting the Executive Director or Facility Manager in the following areas concerning goods and services procurement, distribution and receipt:

The receipt, verification and distribution of incoming supplies and equipment and verification of suppliers' invoices for payment; Maintains an inventory of office supplies and equipment and and orders as required; Prepares directive to invoice for services related to projects and memoranda of understanding and student accounts. Understanding the regulatory dynamics of working for a Non Profit is an asset.

Qualifications

Education and Experience

High school completion. Courses towards an office administration and/or accounting certificate from a recognized post-secondary institution. Must include an accounting or bookkeeping course. Two years of related office experience with specific budgetary/ accounting or bookkeeping experience is required. Completion of a one year certificate in accounting/ bookkeeping combined with six months of related experience is an alternative.
Demonstrated Skills and Competencies

Demonstrated experience with Sage accounting and management software is required. QuickBooks also is an asset. Demonstrated integrity and trustworthiness are required. The ability to work independently, multi-task, relate positively staff, customers and vendors is necessary. Well-developed communication and organizational skills are required. Must be able to deal with constant interruptions. Personal suitability.
Job Types: Part-time, Casual

Expected hours: 16-24 per week

Benefits:

Casual dress Flexible schedule On-site parking Eligible for benefits (staff only)
Work Location: In person - Acadia Recreation Complex

Job Type: Part-time

Pay: $25.00-$40.00 per hour

Expected hours: 16 - 24 per week

Benefits:

Dental care Extended health care On-site parking
Language:

English (preferred)
Work Location: In person