Job Description

Job Title: Bookkeeper & Office Coordinator

Location:

National Training Centre - Manotick, Ontario

Employment Type:

Full-Time. 100% in office 8:30-5.

Start Date:

As soon as possible

Salary

: $75,000

Closing date

: 30 May 2025

About Us:

Canadian Guide Dogs for the Blind

is a national, registered charity that has been providing professionally trained guide dogs to Canadians who are visually impaired since 1984. Our mission is to increase mobility and independence for those with vision loss--and none of it would be possible without the generous support of our donors. We are seeking a detail-oriented and mission-driven Bookkeeper & Office Coordinator to help manage our finances and ensure an exceptional donor experience.

Position Overview:

The Bookkeeper & Office Coordinator plays a key dual role within our team: maintaining accurate financial records and supporting the integrity of our donor stewardship process and ensuring the smooth running of our office. This position is ideal for someone who brings both accounting expertise and a passion for helping others through effective fundraising support.

Key Responsibilities:

Office Duties:

Assist Director of Finance with operations pertaining to Facilities, Security, Office Administration, and IT. Prepares office & vehicle maintenance and repairs plans. Assists new employees' workspace set-ups, and ongoing office equipment training development as needed. Participates in the onboarding process for new employees and provides support to visitors. Organizes office operations, procedures and schedules meetings, and appointments. Collaborates with all administrative staff.

Bookkeeping Duties:

Record day-to-day financial transactions and maintain accurate ledgers

Reconcile bank and credit card statements

Manage accounts payable and receivable

Maintain monthly Inventory

Support the annual audit and budget preparation process

Ensure compliance with CRA requirements and financial best practices for charities

Donations Coordination Duties:

Process incoming donations (cheques, online, EFT, and in-kind) accurately and in a timely manner

Generate and issue official tax receipts

Maintain and update the donor database with accurate records

Work closely with fundraising staff to support donor communications and campaigns

Respond to donor inquiries and provide excellent stewardship and support

Assist with reporting and analytics on donation trends and campaign performance

Help coordinate donation-related materials and acknowledgment letters

Qualifications:

Minimum 5 years of experience in bookkeeping and charitable donations

Minimum 2 years bookkeeping course

Proficiency in QuickBooks Online, Microsoft Excel, Online banking software, and donor database systems, NXT preferred

Strong attention to detail and accuracy

Excellent organizational and time management skills

Strong communication and interpersonal skills

High level of discretion and confidentiality

Knowledge of CRA charitable receipting guidelines is required

Passion for the mission of Canadian Guide Dogs for the Blind

What We Offer:

The opportunity to make a real impact in the lives of Canadians with visual impairments

A compassionate, collaborative workplace culture

Competitive compensation

Paid vacation and personal days

Opportunities for learning and professional growth

How to Apply:

Please apply via Indeed

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance On-site parking Paid time off RRSP match
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Application deadline: 2025-05-30
Expected start date: 2025-06-20