Job Description

Job Summary

We are seeking a proactive, detail-oriented and highly organized Office Administrator/ Bookkeeper to join our growing team. This is a part-time position. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, providing administrative and accounting support. This position requires strong clerical skills, proficiency in Microsoft Office and accounting software, and the ability to multitask effectively in a fast-paced environment.

Key Duties

Accounting & Finance

Manage, issue, track Purchase Orders (PO) from start to finish; Utilize QuickBooks for financial record-keeping and invoicing; Handles Accounts Payable (AP) by processing vendor invoices, ensuring timely payments, and managing relationships with suppliers; Handle Accounts Receivable (AR), including invoicing, tracking payments, and following up on overdue accounts; Reconcile accounts and assist with financial reporting as needed; Manage inventory and stock take, Process bi-weekly payroll, managing employee expense reports, and handling reimbursement in a timely and accurate manner.

General Office Administration

Maintain an organized and efficient office environment, including managing office supplies and ensuring smooth day-to-day operations. Answer phone calls, emails, and respond to customer inquiries in a professional and timely manner. Assist with scheduling appointments, meetings, and other administrative tasks as needed.

Cross-functional Support

Provide support to different departments as needed, including sales, operations, and customer service. Be prepared to switch gears and take on additional tasks and responsibilities as the business grows. Additional duties may be assigned as necessary to meet organizational needs.

Skills

Experience in working in a start-up or small business environment; Strong background in accounting or finance with experience in managing inventory, AP, AR and POs; Strong organizational and administrative skills with the ability to prioritize tasks effectively; Proficient in clerical duties including typing and data entry with high accuracy; Familiarity with QuickBooks or similar accounting software is advantageous; Ability to provide outstanding customer support while maintaining professionalism at all times; Ability to thrive in a fast-paced environment and adapt to changing needs; Proficient in using computer systems, software applications (ie MS Offices, Canva, etc).

Why Join Us?

Be part of an exciting and growing start-up in the window coverings industry A dynamic work environment where no two days are the same Opportunities for career growth and professional development Competitive compensation and benefits package
Join our team if you are motivated to take ownership and play an integral part in our success!

Thank you to all applicants for your interest. Please note that only those selected for further consideration will be contacted for an interview.

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

Dental care Extended health care On-site parking
Application question(s):

2 years of Inventory experience
Experience:

Accounting software: 2 years (required)
Licence/Certification:

Driving Licence (required)
Work Location: In person