Job Description

This position is part of the Administration Team reports to the Finance Manager. Work is mainly conducted from 630 Second Avenue, Ladysmith BC. A vehicle is required.

Job Summary:

The Ladysmith Resources Centre Association is seeking a dedicated and detail-oriented Bookkeeper to oversee and manage our financial operations. The Bookkeeper will ensure compliance with legal financial practices to support our ongoing operations. This role involves a wide range of financial duties, including accounts receivable, payments, deposits, and financial reporting. The Bookkeeper will collaborate closely with the finance committee, finance manager, treasurer, reception, finance clerk, and other departments to ensure efficient and accurate financial operations. Additionally, this role involves working with our internal CPA and external Auditor to prepare comprehensive financial reports for Board presentations. The Bookkeeper plays a vital role in ensuring the financial stability and integrity of our organization.

Duties and Responsibilities:

Supervise the preparation of quarterly and annual account reconciliations, monitor and enforce compliance with tax and financial reporting standards, assist with cash flow forecasting, and prepare financials for board reports. Prepare and submit reports for BC Housing, specifically for the Shelter and Heart on the Hill (HOTH) programs. Track monthly rents, assist with HOTH letters for rent increases for Market Rentals, conduct annual rent reviews, and report to BC Housing. Develop, oversee, and provide reports on LRCA program budgets, and evaluate and review budgets in funding applications prior to submission. Enter and post payments for accounts payable. Handle invoices for LRCA Tenants, Seniors, and Donors, and work with reception to ensure a good system for invoicing Buller St Community Space and refunding any potential damage deposits. Support monthly bank reconciliations to ensure financial accuracy and integrity.
Oversee the preparation and processing of month-end journal entries.

Support weekly deposits to the bank in collaboration with Reception and Finance Clerk. Perform various general ledger reconciliations. Perform other related duties as required.

Qualifications and Experience:

Education:

Grade 12, Degree in Bookkeeping, Finance, or a related field, or a combination of skills and experience.

Knowledge, Skills, and Abilities:

Technical Proficiency

:

Proficient in Sage Accounting for comprehensive financial management and reporting. Highly skilled in Microsoft Excel, Word, Office 365, and Teams, with demonstrated capability in utilizing cloud platforms such as SharePoint and OneDrive.

Analytical and Reporting Skills

:

Demonstrated expertise in gathering, analyzing, and consolidating financial data to produce comprehensive reports for both internal and external stakeholders. Advanced analytical and problem-solving abilities, with a proven capacity to interpret intricate financial data. Consistently ensures precision in financial reporting and reconciliation, exercising sound practical judgment.

Communication and Collaboration

:

Superior verbal and written communication abilities, consistently presenting financial information with clarity and precision. Demonstrated capacity to collaborate effectively with multiple departments and stakeholders to meet financial goals.

Regulatory and Compliance Knowledge

:

Comprehensive understanding of applicable financial regulations and compliance obligations. Familiarity with accounting practices and standards specific to charitable non-profit organizations.

Additional Skills

:

Proven proficiency in utilizing the BC Housing Portal for reporting and compliance activities is considered an asset.
Job Types: Part-time, Permanent

Pay: From $30.00 per hour

Expected hours: 21 per week

Benefits:

Casual dress Company events Dental care Extended health care On-site parking Paid time off
Education:

DCS / DEC (preferred)
Experience:

Front desk: 1 year (preferred) Administrative : 1 year (preferred)
Location:

Ladysmith, BC V9G 1S4 (preferred)
Work Location: In person

Expected start date: 2025-09-15