Job Description

Halifax, NS Full-time

Job Identification

Organization:

Archdiocese of Halifax-Yarmouth

Reports to:

Assistant, Financial Administrator

Status:

Full-Time (35 hours per week)

Work Hours:

Monday to Friday, 8:30am-4:30pm

Job Summary

Operating with a high degree of accuracy and confidentiality, the Bookkeeper is responsible for ensuring the accurate and timely processing of the overall financial and bookkeeping functions.

Responsibilities and Duties

Weekly or Bi-weekly:

Preparation, verification and payment of invoices Coordination of deposits: + Recording and entering into QuickBooks
Enter pre-authorized remittance (PAR) payments and produce reports to reconcile accounts Provide clerical and administrative support to the Business office as requested Work closely with parish admin staff Posting of payroll reports Delivery of cheques to post office Preparation of weekly deposits

Monthly:

Reconciliation of QuickBooks to bank statements and other working papers on a monthly basis Review monthly financial reports for accuracy, review with Assistant Financial Administrator Work with Finance Council member to review financial report + Send reports to Pastor and Finance Council
+ Profit and Loss by class
+ Budget vs Actual
Balance sheet previous year comparison Balance sheet previous year comparison

Quarterly:

Enter deposit interest Prepare and remit HST/GST rebate to Canada Revenue Agency (CRA)

Annually:

Prepare and submit annual Charitable Organization Return (T3010) Prepare annual income tax receipts Prepare and issue T4A's Assist in parish budgets Assist in parish parishioner reports

Other Duties:

Occasional visit to parishes Ensure parish financial internal controls are being adhered to Assist in annual diocesan audit Assist and/or prepare diocesan parish consolidated reports and analysis Other duties as assigned

Qualifications

Grade 12 plus completion of accounting, bookkeeping diploma or certification Minimum 3 years experience in an accounting/bookkeeping role Strong knowledge of software such as QuickBooks Demonstrated above average written and oral communication skills with the ability to maintain a high degree of confidentiality Strong organizational and planning skills Able to prioritize and work well in a multi-task environment and as part of a team with the ability to shift smoothly between and among different initiatives Able to demonstrate experience working with different communication media (e.g. print media, email, MS Office, Excel, PDF) written and telephone. Strong analytical and problem solving skills. Strong mathematical skills and aptitude Skills and/or prior experience in financial/budget management

Conditions of Employment

Satisfactory background check and in compliance with the Responsible Ministry Protocol Compliance with all relevant Archdiocesan policies This a full time onsite position. Prolonged periods of computer-based work in an office setting Frequent interaction with others

Compensation & Perks

3 weeks' vacation time offered Comprehensive group extended health and dental benefits and pension plan offered Free parking

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