Job Description

Position Overview

UP Vertical Farms is seeking a dependable and detail-oriented bookkeeping professional to support the onsite financial and administrative operations of our advanced indoor farming facility. The Bookkeeper and Financial Admin Supervisor plays a key role in maintaining accurate financial records, managing accounts payable and receivable, processing payroll, and supporting daily administrative tasks that ensure smooth business operations.

The ideal candidate will demonstrate strong proficiency in bookkeeping and accounting software, sound knowledge of accounting principles, and excellent organizational skills. This position reports directly to the Accountant and works collaboratively with the Operations, HR, Marketing & Sales, Grow, R&D, Food Safety departments and Management teams to support efficient financial management, compliance, and reporting. Regular hours may include standard weekdays with occasional flexibility during quarterly and year-end reporting periods.

Work is performed in accordance with company policies, generally accepted accounting principles (GAAP), and Canadian financial regulations. The Bookkeeper and Financial Admin Supervisor exercises sound judgment in handling confidential financial information, maintaining accurate records, and ensuring timely completion of financial deliverables. Performance is evaluated by the Accountant based on accuracy, timeliness, organization, and adherence to accounting and company standards.

About UP Vertical Farms

UP Vertical Farms is a pioneering Canadian leader in sustainable indoor agriculture, combining over a decade of innovation in agri-technology, automation, and environmentally responsible food production. We grow premium leafy greens year-round in a fully controlled, soil-free environment that uses 99% less water and zero pesticides. Our mission is to redefine how fresh food is grown and delivered; locally, sustainably, and efficiently. Through advanced vertical farming systems, we supply consistently high-quality produce to grocers and consumers across Western Canada. As a growing and collaborative team, we take pride in our commitment to excellence, sustainability, and community impact. At UP Vertical Farms, every role contributes to building a cleaner, smarter, and more resilient food system for the future
Our Commitment to Diversity, Equity, and Inclusion

UP Vertical Farms is committed to fostering a diverse, equitable, and inclusive workplace that reflects and respects the communities we serve. Guided by the principles of Human Rights, we ensure that all individuals are treated with dignity and free from discrimination based on race, colour, ancestry, place of origin, political belief, religion, marital or family status, disability, sex, sexual orientation, gender identity or expression, age, or any other protected characteristic. We believe that embracing different perspectives strengthens our team, drives innovation, and allows every employee to reach their full potential in a safe, supportive, and respectful environment.
Duties and Responsibilities

Include but are not limited to:

Maintain complete and accurate records of all financial transactions in compliance with company and regulatory standards. Manage accounts payable and receivable, including invoice processing, vendor payments, and collection follow-ups. Record daily transactions in accounting software (QuickBooks or ERP system). Prepare and process payroll accurately, ensuring all deductions and remittances are submitted on time. Conduct monthly account and bank reconciliations; identify discrepancies and resolve promptly. Analyze accounts to identify discrepancies and resolve issues promptly Assist with budgeting, cost tracking, and preparation of financial statements or management reports. Maintain organized financial records in compliance with company policies Maintain organized digital and physical financial files for audit and compliance purposes. Support administrative operations including reception, mail handling, inventory management, and office organization. Track incoming and outgoing shipments, office supplies, and service requests. Coordinate communication across departments to support finance, logistics, and operations needs. Utilize accounting software such as QuickBooks for efficient record-keeping Assist management with procurement and expense reporting. Coordinating, purchasing and picking up general administrative items Perform additional administrative or financial tasks as assigned by supervisors. Carry out miscellaneous administration tasks as requested by managers Performs other duties as required.
Qualifications

Valid Class 5 BC Drivers License. Post-secondary education in Accounting, Business Administration, or related discipline. Proven experience in bookkeeping, accounting, or administrative roles. Prior experience in QuickBooks and Microsoft Office (Excel, Word, Outlook) is required. Strong understanding of accounting principles and general ledger maintenance. Experience with payroll processing, reconciliations, and financial reporting. High attention to detail with excellent organizational and time management skills. Ability to manage multiple priorities and meet deadlines. Effective communication and interpersonal skills for working across departments. Commitment to confidentiality, accuracy, and professional integrity.
Skills and Abilities

Strong analytical and problem-solving skills. Ability to analyze and interpret financial data to support decision-making. Excellent recordkeeping and data-entry accuracy. Proficiency in preparing reports, spreadsheets, and reconciliations. Adaptability to learn new software and systems. Demonstrated teamwork, reliability, and initiative. Ability to work under pressure, handle sensitive information discreetly, and maintain professionalism. Demonstrated time management and organizational abilities to meet tight schedules. Problem-solving and independent decision-making skills when addressing routine accounting and payroll related challenges or issues. Capacity to remain calm and focused under pressure in a fast-paced logistics environment. Ability to resolve conflicts, work-related problems and complaints. Ability to maintain confidential information and adhere to the UP Vertical Farms confidentiality Agreement and NDA Agreement. Ability to work under pressure.
Working conditions

100% onsite, in-office role Work atmosphere is professional, respectful, and team-oriented, with a strong emphasis on safety, communication, and cooperation. Work is performed in indoor and outdoor environments, including warehouses, loading areas, and during vehicle operation in varied weather and traffic conditions. Must be able to work on-site at UP Vertical Farms in British Columbia. Work performed primarily in an office environment with occasional visits to operations areas. Requires extended periods of sitting, computer use, and handling of standard office equipment. Standard Monday to Friday schedule; additional hours may be required during peak reporting periods. Professional, respectful, and team-oriented workplace culture emphasizing safety and collaboration.
Compensation and Benefits:

Annual salary range is between $50,000-$55,000 per year based on experience and qualifications. Extended Health, dental, life insurance benefits
Work schedule:

Approximately 40 hours per week / 5 days per week. Mornings, Days, evenings and night shifts on weekdays or weekends. Daily shift end times for associates vary based on production needs.
Training:

On-site and on-the-job training
To Apply:

Interested candidates are invited to submit their resume to careers@upverticalfarms.com.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

Dental care Extended health care Life insurance On-site parking Vision care
Work Location: In person