Job Description

Billing/Accounting Coordinator

Q Test Inspection Ltd. is seeking a detail-oriented and motivated

Billing/Accounting Coordinator

to join our Calgary office. This role is responsible for invoicing, general accounting functions, and supporting managers and internal operations with accurate and timely financial information. The ideal candidate will be organized, detail-focused, and confident working with accounting systems and client portals.

Key Responsibilities

Perform general accounting functions and prepare weekly/monthly reports. Maintain current files with up-to-date documents, correspondence, and information. Set up new customers and vendors in accounting software. Collaborate with managers on invoicing for larger projects, including contract requirements, price agreements, and billing cycles. Read and apply sub contractual agreements and purchase orders to invoicing protocol. Prepare cost reports with accurate billable items. Manage invoicing cycles (daily, weekly, monthly) and submit invoices through online portals. Track invoice statuses in portals and accounting software; provide updates as needed. Resolve invoicing inquiries quickly and professionally. Ensure deadlines are met and prioritize tasks daily. Maintain open communication with clients to ensure accurate and timely billing. Provide statements of account upon request. Manage invoicing of holdback amounts and reconcile purchase orders, completed jobs, and holdbacks. Assist A/R with payment discrepancies and support the Controller with reconciliations and A/R duties. Assist internal operations with project-related tasks and documentation.
Qualifications

Proficient with SiteDocs, Microsoft Office (Outlook, Teams, Word, Excel, SharePoint), and accounting software (Sage, Aimsio, OpsReady, various invoice portals). Previous experience in an accounting role (minimum 2-3 years preferred). Strong organizational skills and attention to detail. Ability to manage multiple tasks while meeting deadlines. Effective written and verbal communication skills. Team-oriented with the ability to collaborate across departments.
As Our Ideal Candidate, You Are...

Organized - effectively manage time while balancing multiple tasks. Detail-oriented - focused on accuracy when dealing with a high volume of work. A strong communicator - able to clearly express thoughts verbally and in writing. An active listener - open and non-judgmental in understanding others. A team player - collaborative in sharing ideas, concepts, and responsibilities.
Schedule

Full-time, Monday to Friday 8 hours per day Start Date: Immediately
Benefits

Dental care Extended health care Vision care On-site parking
About Us

Q Test Inspection Ltd. has been operating since 1995 as a specialty company providing inspection services for multiple industries across Canada. We strive to keep a safe and incident-free environment. We are continually evolving our training and education with the latest technology to provide our customers with the highest quality inspection possible.

Interested applicants may send resumes to:

careers@qtest.ca

We thank you for your interest in Q Test Inspection Ltd. However, only qualified candidates will be considered. After review, selected applicants will be contacted for an interview.

Job Type: Full-time

Pay: $58,000.00 per year

Benefits:

Dental care Extended health care On-site parking Vision care
Experience:

Accounting: 2 years (preferred)
Work Location: In person