Job Description

Bilingual Legal Assistant - Permanent - 18628
About the Opportunity
Our client is a law firm located just outside Ottawa's downtown core. They are looking for a fluently bilingual Legal Assistant to join their team on a full-time, permanent basis.
Duties include but are not limited to:

• Organize the flow of work through the lawyer's office and initiate follow-up action in a timely manner to meet multiple deadlines
• Maintain and monitor calendars, including but not limited to scheduling appointments, hearings, travel, and conferences, as directed
• Manage reminder systems on a daily basis to ensure important deadlines are met
• Liaise between lawyers, contacts, and clients
• Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax
• Maintain and update current client contact lists
• Respond to routine correspondence by mail, email, and telephone calls
• Perform conflict searches, create, and maintain files, and close files as instructed
• Open new client files and matters
• Arrange and prepare courier services and pickups
• Mail sorting and scanning
• Support case preparation by assembling materials required for hearings
• Maintain electronic copies of all documentation in the firm's database to supplement available precedents
• Input and validate lawyers' time dockets; coordinate lawyers' monthly/yearly docket totals as requested
• Track lawyers' Law Society of Ontario (LSO) Continuing Professional Development hours, and input into the LSO portal
• Prepare cheque requisitions and trust deposit instructions

About You
The successful candidate will have the following:

• Fluent bilingualism in English and French, with excellent verbal and written communication skills in both official languages
• Previous work experience in legal administration
• Strong attention to detail and accuracy
• Ability to produce a high volume of high-quality work under tight deadlines while managing competing priorities
• Ability to provide excellent customer service to lawyers and clients
• Proficiency in MS Office & Adobe Pro

About the Job
Salary will depend on experience. Benefits and a hybrid work option will be offered.
LROLEG
How to Apply
Please apply by clicking the "Apply Now" button below and follow the instructions to submit your resume. You can also apply by submitting your resume directly to . If you are already registered with us, please contact your Senior Recruiter. Please quote job 18628.
Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

Skills Required