Job Description

Date Posted: 04/08/2024
Req ID: 36815
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00044606Description:About us:The Faculty of Arts & Science is the heart of Canadas leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.Your opportunity:The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students.Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.Under the direction of the Associate Director, Undergraduate Awards and Funding, the Awards Administrator is responsible for administering and maintaining a variety of undergraduate awards administered by the Office of the Faculty Registrar (OFR) and providing assistance in the areas of financial and payroll administration.Your responsibilities will include:

• Providing detailed information regarding financial aid issues
• Providing detailed information on fee deferral procedures and deadlines
• Informing applicants and current students of available financial awards workshops
• Maintaining a cache of financial awards information
• Keeping well-informed on University programs, policies and procedures
• Providing some care to prevent physical or emotional injury or harm
• Making minor purchases
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Bachelor's Degree in business or accounting or acceptable combination of equivalent experience.
• Two (2) years of recent and related experience in awards, financial aid or grant administration, and experience with working with accounting principles preferable in an academic environment.
• Experience working with awards procedures and guidelines.
• Demonstrated experience with the student award selection process in a University environment.
• Extensive experience with ROSI, HRIS, FIS or similar systems.
• Experience in processing , accounting and a variety of financial transactions.
• Experience with taking minutes.
• Experience working with and applying the University of Torontos financial and payroll guidelines and procedures.
• Demonstrated superior interpersonal skills with excellent customer service orientation and ability to deal tactfully, personably and effectively with staff, students, and all other stakeholders.
• Strong communication skills, both written and oral.
• Advanced skills with MS Office (e.g. Excel and Word) and database management.
• Excellent organizational skills to maintain accurate records and information systems.
• Excellent time management skills.
• Demonstrated ability to be a successful member of a team and work both independently as well as collaboratively in a large and complex environment.
• Ability to deal personably and effectively with staff, students, and all other stakeholders.
• Must possess initiative, tact and good judgment as well as sensitivity and confidentiality.
• Demonstrated ability to identify and correct problems and strong attention to details.
• Multi-tasking ability, ability to organize and oversee a high volume of financial paperwork.

To be successful in this role you will be:

• Insightful
• Multi-tasker
• Organized
• Tactful
• Team player

Please note:

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the

.Closing Date: 04/16/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Marigold SobrepenaLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

University of Toronto