Job Description

Auxiliary Program Co-ordinator

Full-Time Permanent
On-Site
Annual Salary Range: $60,000 - $65,000

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For over 155 years, The Bishop Strachan School has been helping talented girls become fearless women who are able to navigate the world with intellectual curiosity, agility, and compassion. Our history is bound up with our bold mission - to "inspire girls to be fearless; educate them to be leaders" - and we continue to do that today.

The Auxiliary Program Co-ordinator is responsible for managing and coordinating after-school and summer programs that sit outside regular school hours. This includes operational facilities tasks like managing rental community contract logistics, space management and utilization, event coordination, communication with rental community and supporting facilities projects. The Auxiliary Program Co-ordinator will help drive revenue for the school through marketing the facilities, attracting new vendors, and renting out spaces in the school. The Auxiliary Program Co-ordinator will have a service-oriented approach, excellent communication skills, and ability to work flexible hours including evenings and weekends. The responsibilities of this role are fulfilled primarily through collaboration and teamwork with other managers and support staff.

Hours of work:September (after Labour Day) to June 30 (During Academic Year):

Monday to Friday 2:30 to 10:30 with 30 min unpaid lunch
July 1 to Labour Day Monday (During Summer):

Monday to Friday 8:00 to 4:00 pm with 30 min unpaid lunch

What You'll Do:

Develop, organize, and manage after-school and summer programs ensuring they align with the mission and philosophy of the school and serve the needs of the community Manage existing contracts and develop new contracts Review and support the creation of rental agreements, proposals, fee setting and event orders Coordinate with Athletic Director to assist with set up and tear down for games in the afternoon and after school Collaborate with other departments in the school for room booking Act as liaison to the rental community Work with Finance team on collecting and processing payments and for maintaining accurate documentation and records Coordinate marketing and lead generation activities to secure new clients Establish procedures that facilitate ongoing assessment of programs with the aim of improvement and maximization of revenue derived Supervise use of the building for after-school and summer programs and ensure proper school space maintenance Orient rental parties to the policies and procedures related to the rental and to the proper use of facilities, including equipment Work with Security Supervisor to ensure proper on-site security and that all attendees exit at end of their contract Walk through spaces during rental times to ensure proper care of BSS property Meet and greet teams, coaches and summer camp staff Work with service staff to ensure rental setup is completed in a timely manner; assist during set-up/clean-up as needed and make sure spaces are ready for school use the next day Clear school spaces prior to external rentals (i.e. collect items left behind by students/staff and place in BSS lost and found) Train rental community on crisis management procedures Respond appropriately to emergency first aid and safety situations in accordance with BSS standard operating and emergency procedures and complete appropriate injury/incident reports

Who You Are:

Successful completion of a university degree or relevant college diploma Availability to work evening/weekend shifts Sales, hospitality, and events management experience preferred Scheduling flexibility to meet the requirements and/or changing needs of the school, in response to high traffic activity is preferred Willingness to work in adverse weather conditions and have the ability to lift up to 50 lbs Ability to interface and maintain effective relationships with vendors, students, employees, and parents/guardians Knowledge of budget and cost estimating principles Knowledge of coding and payment processing of vendor invoices Administrative and organizational ability, including demonstrated problem-solving and decision-making skills First Aid, CPR and AED training certification a strong asset

Why Work at BSS?

At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Additionally, BSS offers a competitive total compensation package that includes:Extensive health and dental benefits package Lunch provided every day! Use of on-site fitness center Professional Learning opportunities And a chance to be part of a great community!

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

How to Apply:

Interested applicants should visit our website and click Apply Now.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca. All information received in relation to accommodation will be kept confidential.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.