Job Description

Athletics Coordinator

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as an Athletics Coordinator. This is a contract that runs during the academic year (from September to June) and is a part-time position, working 20 hours per week, generally on Tuesdays, Wednesdays and Thursdays.

Why Havergal is the Place to Be

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada\xe2\x80\x99s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12.

At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 125 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and cocurricular programs, and a cohesive and collegial team of faculty and administration staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us in this transformative journey of education, working together to empower young women to make a positive difference in our world.

We are committed to building a diverse workforce and an inclusive workplace. We believe that an inclusive environment fosters a culture of mutual respect, creativity and innovation, collaboration and accountability. To this end, we encourage applications from all qualified candidates with a diverse range of experiences and perspectives, including women, BIPOC (Black, Indigenous and People of Colour) peoples, LGBTQ2S+, and persons with disabilities to join our thriving team. We seek candidates who are committed to nurturing a community where integrity, compassion, inquiry and courage thrive.

The Position:

The role of the Athletics Coordinator is to assist the Director, Athletics in administrative support, leadership and coordination among the competitive and instructional athletics program providing Havergal College students with a positive, well-organized and inclusive athletics experience.

Specific Accountabilities:

• Assist the Director, Athletics in administrative tasks to ensure organizational & department objectives are achieved in the most efficient and timely manner.
• Ensure competitive teams and instructional activities have transportation to off-campus events and venues.
• Ensure student and school information systems (Axiom and Veracross) as they pertain to rosters, schedules and facility bookings are accurate, updated and maintained throughout the year
• Identify uniforms and equipment needs for competitive teams and instructional activities; keep a current database of uniform and equipment inventory.
• Work with Director, Athletics to ensure high-quality event hosting. Manage athletics events (e.g. facility set-up requests, transportation, schedule officials, on-site trainers, communications), ensuring venues are prepared to allow for a successful event within a safe environment.
• Organize and distribute payments for game/tournament officials.
• Work with the Director, Athletics to maintain the school\xe2\x80\x99s social media profile.
• Help organize travel for team trips (OFSAA, CAIS, training camps) \xe2\x80\x93 hotel, transportation, meals, etc.
• Update and distribute sport guidelines, OPHEA standards and emergency contact details at the start of each term for all coaches.

Qualifications, Knowledge and Experience

• Knowledgeable in the expectations of coaching responsibilities to answer questions and lead by example
• Computer Skills \xe2\x80\x93 Outlook, Excel, Word, social media platforms and event/athletics scheduling software
• Highly organized, detailed-oriented, able to work with deadlines
• Excellent interpersonal and communication skills both verbal and written
• Strong communication skills
• Ability to interact with students and coaches effectively
• Ability to manage multiple projects and assignments
• Motivated, motivational, independent, resourceful
• Must have experience planning and executing events, logistics, scheduling and program management
• Experience working with sport organizations is an asset
• Basic First Aid and CPR certification is required

Demonstrated ability and commitment to the Core Competencies of:

• Inclusive Excellence
• Collaboration & Teamwork
• Integrity & Trust
• Learning Agility
• Communication
• Growth Mindset

Please note, the location of this role is at Havergal College (1451 Avenue Rd, North York, ON M5N 2H9), with travel to CISAA schools (to attend events and meetings). There is occasional evening and weekend work when hosting games and events.

All qualified candidates are encouraged to apply and express their interest no later than March 6, 2024.

Havergal College thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Havergal College is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact Cathy LeBlanc at 416-483-3519 ext. 6526 or by email at accessibility .

Havergal College