Job Description

Athlete Compliance Officer

Primary Purpose:

The Athlete Compliance Officer (ACO) is responsible for managing the eligibility and compliance of the over 400 student-athletes that compete across 15 varsity teams in Huskie Athletics. The position will ensure compliance with all Canada West and U SPORTS rules and regulations as it relates to student-athletes and intercollegiate athletics. The incumbent will monitor eligibility of all 400 student athletes and contribute to the adjudication and compliance of athletic awards/scholarships.

Nature of Work:

Reporting the Associate Athletics Officer, Program Operations, this position will work in a fast-paced environment with competing demands. This position requires strong decision making, problem solving, and discretion to best support student athletes\' academic planning and is driven by constant deadlines, continuous changes, and shifting priorities. Accuracy and attention to detail are critical. The consequence of error is significant in this position and could result in reputational damage to the University, the Varsity Athletics program and student athletes if there were errors in eligibility.

Typical Duties or Accountabilities:

Compliance and Eligibility

• Manages the eligibility status of all 400 student-athletes, which includes regular monitoring and ensuring compliance with University, Canada West conference, and U SPORTS regulations.
• Advises student-athletes on their continuing athletic eligibility requirements as they relate to their respective athletic association and conferences.
• Researches, prepares and delivers educational programs and literature for student-athletes, coaches, athletic department employees and university personnel.
• Identifies gaps in current offerings, researches, proposes and supports new initiatives, and launches new tools and forums for communications that enhance coaches and student athlete understanding of eligibility, compliance, awards and scholarships.
• Manages the eligibility and compliance reporting process, which includes ensuring that eligibility data is compiled, analyzed, reviewed, and submitted. Other responsibilities include financial award analysis and reporting, Academic All-Canadians nominations, Champions of Character nominations as well as, all required annual and year end conference reporting.
• Participates and contributes to the development and review of the Athletic Department policies and procedures regarding compliance matters; assist in monitoring and assessing the effectiveness of the compliance practices of the department.
• Acquires and maintains a strong, current working knowledge of all areas of eligibility and compliance rules and regulations within Canada West Conference and U SPORTS.
• Monitors when an athlete becomes ineligible and advises Associate Athletics Officer, Program Operations, athlete and coach. Work with athlete and coach to provide a plan
• Manages and prepares waiver or appeals requests for U SPORTS.

Awards and Scholarships

• Responsible for assessing and monitoring student-athlete award eligibility according to university, government, conference, U SPORTS.
• Responsible for AFA distribution including providing coaches with their AFA team spreadsheets for AFA meetings, and distributing athletic awards and scholarship information to coaches
• Advises student-athletes on athletic award eligibility.
• Complete the year end reporting to U SPORTS and any other institutional or government reporting.
• Contributes to the establishment of award and scholarship policies and practices through collaboration with other department units, coaches and Student Financial Services, to ensure consistency of practice and high level of service to student athletes.

General Student-Athlete Services Administration

• Oversee and deliver the First Year Transition sessions (September - October), and contributes to the implementation of new student athlete support initiatives, as identified through student advising sessions and coaches feedback sessions.
• Manage Huskie Athlete early registration process.
• Research, develop, and oversee framework for Huskie Athlete Leadership Program.
• Gathers, runs analytics and effectively reports student-athlete related data as requested by various department units and cross campus units.
• Oversee the plan and deliver the annual student-athlete orientation sessions in conjunction with Huskie Health and Huskie Sport Information Officer.
• Manages the administration of the student-athlete housing program, including but not limited to: student athlete housing allocation submissions, housing communications with coaches and student athletes as well as, the fostering and maintaining of a positive working relationship with student housing.
• Participates on the organizing committee for large-scale department events including Academic All-Canadian breakfast, Huskie Salute and hosting of National Championships.
• Performing other related duties as required.

Education: A relevant undergraduate degree.

Experience: Minimum of three (3) years of related experience with university support services and/or university academic advising with an understanding of Huskie Athletics. The successful candidate must have the following demonstrated knowledge: (a) a thorough understanding of university policy related to undergraduate students, and (b) a working knowledge of the university Student Information System (Banner Student), including Advisor Services and Degree Works. Experience and knowledge of adoption of on-line file management systems, such as Banner Document Management, would be considered an asset, as would familiarity with processes related to class overrides and permissions. An interest in supporting student academic accommodation requests would also be desirable.

Skills: Excellent oral and written communication skills and interpersonal skills; strong organizational skills and time management skills; attention to detail; knowledge of student supports on campus and /or in the community; ability to work in a high stress environment; ability to take initiative, and work independently with minimal supervision; a proven ability to work cooperatively with others in a multi-disciplinary team environment; ability to set priorities and follow through on accountabilities; ability to maintain a high degree of confidentiality; ability to handle various situations with tact and diplomacy.

Inquiries regarding this position can be directed to Adrienne Healey at or 306-966-1023.

Department: Huskie Athletics
Status: Term 2 years with the possibility of extension or becoming permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $64,107.00 - 100,169.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 2
Posted Date: 8/18/2023
Closing Date: 9/28/2023 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where \'Yes\' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver\'s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan\'s main campus is situated on Treaty 6 Territory and the Homeland of the M\xc3\xa9tis. We pay our respects to the First Nations and M\xc3\xa9tis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

University of Saskatchewan