Job Description

English follows

Lieu : Montreal

Type de poste : Temps partiel (3 jours par semaine) (4 jours possibles)

Entree en fonction : A determiner (ouverture de poste dans le cadre d'un depart a la retraite)

A propos de l'organisme

L'Heritage canadien du Quebec est un organisme a but non lucratif, non gouvernemental, oeuvrant au Quebec. Sa mission est de preserver et de mettre en valeur des batiments et sites patrimoniaux d'interet historique ou naturel situes au Quebec. Afin de soutenir ses activites administratives et financieres, l'organisme est a la recherche d'un(e) assistant(e) administratif(ive) et comptable.

Sommaire du poste

Sous la supervision de la direction, l'assistant(e) administratif(ive) et comptable assure le soutien administratif et la tenue comptable courante de l'organisme. Il/Elle contribue a la conformite financiere, a la reddition de comptes, et au bon fonctionnement general de l'OBNL.

Responsabilites principales

1. Administration generale

Assurer l'accueil telephonique et la gestion des courriels Gerer la correspondance, le classement et l'archivage des documents (papier et digital) Soutenir l'organisation des reunions, comites et assemblees generales annuelles (AGA) Preparer les ordres du jour, comptes rendus et proces-verbaux Tenir a jour les dossiers des membres, benevoles et partenaires Gerer les calendriers et la logistique des activites et evenements Commander les fournitures et assurer le lien avec les fournisseurs Contribuer a la preparation du rapport d'activites annuel Appuyer la production de la declaration annuelle aupres du Registraire des entreprises

2. Comptabilite, finances et reddition de comptes / Accounting, Finance and Reporting

Saisir et verifier les factures, depenses et encaissements ; Preparer et emettre les factures, lorsque applicable Assurer le suivi des comptes payables et recevables Preparer les paiements fournisseurs et les remboursements de depenses Preparer les fiches de paie et les declarations a la source ; Tenir le registre des employes Effectuer les rapprochements bancaires mensuels Saisir les ecritures comptables courantes selon les normes canadiennes applicables aux OBNL Preparer les documents pour le comptable externe ou le CPA Participer a la preparation des rapports financiers et de l'audit annuel Tenir les registres des dons et contributions Collaborer a l'emission des recus officiels de dons, lorsque requis Soutenir la production des declarations de taxes (TPS et TVQ) et autres taxes

3. Soutien a la gouvernance

Soutenir la direction et le conseil d'administration dans la preparation de documents financiers et administratifs Contribuer a l'amelioration des administrative and financial processes Respecter les politiques internes, les reglements generaux et les regles de gouvernance Assurer la confidentialite des informations

Profil recherche

Formation

DEP ou DEC en administration, comptabilite ou domaine connexe Formation ou experience en milieu associatif ou OBNL

(un atout)

Competences techniques

Maitrise de Microsoft Office Aisance avec les outils de suivi budgetaire Experience avec un logiciel comptable

(

_Simple Comptable

_

un atout)*
Connaissance des normes comptables applicables aux OBNL (Partie III)

(un atout)

Connaissance des obligations fiscales quebecoises (TPS, TVQ)

(un atout)

Qualites personnelles

Excellente organisation et souci du detail Autonomie, rigueur et fiabilite Discretion et respect de la confidentialite

Passion pour le patrimoine, la culture et l'histoire du Quebec

Bon esprit d'equipe et habiletes relationnelles

Conditions de travail

Poste a temps partiel (3 ou 4 jours par semaine) Poste bilingue (Francais / Anglais) Possibilite de teletravail hybride 1 jour semaine (apres la periode de formation) Salaire selon l'experience et l'echelle salariale de l'organisme Milieu de travail humain, inclusif et engage

Pour postuler

Les personnes interessees sont invitees a transmettre leur CV et une lettre de motivation a :

Philippe Monteil, Directeur general

Courriel : management-direction@hcq-chq.org

---------

Location: Montreal

Position Type: Part-time (3 days per week) (option for 4 days)

Start Date: To be determined (Job opening following an upcoming retirement)

About the Organization

The Canadian Heritage of Quebec (CHQ) is a Quebec-based non-profit, non-government organization dedicated to the conservation and the development of heritage buildings and sites of historical or natural interest in Quebec. To support its administrative and financial operations, the organization is seeking an Administrative and Accounting Assistant.

Position Summary

Reporting to management, the Administrative and Accounting Assistant support and handles day-to-day administrative and accounting activities. The role contributes to financial compliance, accountability, and the overall smooth operation of the non-profit organization.

Key Responsibilities

1. General Administration

Answer phone calls and manage email correspondence Manage correspondence, filing, and document archiving (paper and digital) Support the organization of meetings, committees, and Annual General Meetings (AGM) Prepare agendas, minutes, and meeting summaries Maintain member, volunteer, and partner records Manage calendars and logistics for activities and events Order office supplies and liaise with vendors Contribute to the preparation of the annual activity report Assist with the annual filing with the Quebec Enterprise Registrar

2. Accounting, Finance and Reporting

Enter and verify invoices and expenses and receivables Prepare and issue invoices, when applicable Monitor accounts payable and receivable Prepare vendor payments and expense reimbursements Prepare payroll/Record of Employment and monthly DAS Perform monthly bank reconciliations Record routine accounting entries in accordance with Canadian accounting standards for non-profits Prepare documentation for the external accountant or CPA Assist in preparing financial reports and the yearly audit Maintain records of donations and contributions Assist with the issuance of official donation receipts, when required Support the preparation of sales tax returns (GST and QST) and accommodation taxes

3. Governance Support

Support management and the Board of Directors with administrative and financial documentation Contribute to improving administrative and financial processes Comply with internal policies, by-laws, and governance practices Ensure the confidentiality of sensitive information

Required Qualifications

Education

Vocational diploma (DEP) or college diploma (DEC) in administration, accounting, or a related field Experience or training in the non-profit sector

(an asset)

Technical Skills

Proficiency in Microsoft Office or Google Workspace Strong skills in budget tracking and financial reporting tools Experience with accounting software

(

_Simple Accounting

_

an asset)*
Knowledge of accounting standards for non-profit organizations (Part III)

(an asset)

Knowledge of Quebec sales tax requirements (GST, QST)

(an asset)

Personal Qualities

Strong organizational skills and attention to detail Autonomy, reliability, and accuracy Discretion and respect for confidentiality

Passion for heritage, culture and history of Quebec

Team spirit and strong interpersonal skills

Working Conditions

Part-time position (3 or 4 days per week) Bilingual position (French / English) Possibility of hybrid remote work 1 day per week (after training period) Salary based on experience and organizational scale Supportive, inclusive, and mission-driven work environment

How to Apply

Interested candidates are invited to submit their resume and cover letter to:

Philippe Monteil, Executive director

Email : management-direction@hcq-chq.org

Type d'emploi : Temps partiel, Permanent

Remuneration: 30000,00$ a 37000,00$ par an

Heures prevues: 24 par semaine

Avantages:

Conges payes
Lieu du poste : Teletravail hybride a Montreal, QC