Job Description

Position Number: 50000626 / P1652
Department: Office of the Dean
Grade: GR10
Campus: Loyola (NDG)

Salary: $33.61 - $40.47 per hour
Union/Association/HR Policy: CUSSU

Posting deadline: July 11, 2023

Recognized as Canada\'s top university under the age of 50, and one of Montreal\'s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society\'s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

SCOPE
Reporting to the Code Administrator in the Student Academic Services unit in the Dean\'s Office, Faculty of Arts and Science, the incumbent provides administrative, logistical, and data maintenance and analytical support to the Code Administrator in the Faculty.

PRIMARY RESPONSIBILITIES

• Assist the Code Administrator in the Faculty of Arts and Science with the preparation, validation, organization and processing of Code dossiers and tribunal files.
• Maintain a detailed database that keeps track of core information of all Code cases and provide analytical support as required and requested by the Code Administrator.
• Communicate and arrange interviews, meetings and phone calls with students, advocates, representatives from the Tribunals Office and course instructors concerning Code matters which frequently require rescheduling and constant follow up.
• Maintain the Code Administrator\'s calendar, which frequently requires coordinating with the Office of Tribunals and the Office of the Provost.
• Inform students and faculty concerning proper procedures for Academic Code Cases.
• Search and compile evidence documents and recruit witnesses for upcoming Student Tribunal Hearings.
• Follow-up with professors/instructors on all issues from the point that an incident report is filed until a case is closed.
• Responsible for the archiving and or destruction of all files pertaining to Academic Code of Conduct.
• Maintenance of the Code Administrator`s calendar, which frequently requires coordinating with the Office of Tribunals and the Office of the Provost.
• Undertake other tasks as required by the Code Administrator in support of ongoing and future research projects relating to academic misconduct and Code administration.
• Responsible for the maintenance of the FAS Academic Integrity Webpage on the Concordia University website.

QUALIFICATIONS

• Diploma of Collegial Studies (3 year technical DEC) in Office Technology or in a field pertinent to the primary responsibilities and four to seven years of relevant work experience.
• Good knowledge (Level 4) of spoken and written English and French in order to write and edit correspondence, provide and interpret detailed information, and deal with complex situations in both official languages.
• Advanced knowledge of Word (to format documents and do mail merges) and of Excel (to create and format spreadsheets including calculating formulas and managing pivot tables). Ability to work with Outlook and the Internet.
• Superior organizational skills and the ability to multitask with the ability to work independently as well as in a team.
• Strong client service orientation.
• Ability to work under pressure and meet strict deadlines; attention to detail.
• Strong communication skills.
• Experience in handling sensitive information.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien\'keh\xc3\xa1:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohti\xc3\xa0:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada\'s reporting requirements, the University is obliged to gather information about applicants\' status as either Permanent Residents of Canada or Canadian citizens.

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