Job Description

Date Posted: 06/26/2023
Req ID: 32247
Faculty/Division: Faculty of Arts & Science
Department: Dept of Philosophy
Campus: St. George (Downtown Toronto)
Position Number: 00014262

Description:

About us:

The Faculty of Arts & Science is the heart of Canada\'s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Philosophy is the top-ranked philosophy department in Canada and an international leader in its field. The department has special strength in the history of philosophy, ethics and political philosophy, philosophy of science, and philosophy of mind. In each of these fields, department members use contemporary philosophical problems and their historical antecedents to illuminate one another. Our department provides experiences and opportunities to participate in a unique manner and contribute to ground-breaking research and teaching.

Your opportunity:

Under the general direction of the Chair, and reporting to the Department Manager, the incumbent is responsible for the efficient operation of the Chair\'s office and providing a wide range of support for the Chair and Department Manager.

Your responsibilities will include:

• Applying established standards when administering academic search activities
• Implementing plans and process improvements for academic search activities
• Writing routine documents and correspondence
• Collecting documentation required to carry out the tenure and review processes from senior leadership
• Collecting feedback from PTR committee members
• Determining logistical details and activities for events and/or programming
• Maintaining senior staff calendars
• Handling sensitive and/or confidential information

Essential Qualifications:

• Advanced College Diploma (3 years) in Humanities or acceptable equivalent combination of education and experience
• Minimum three years of recent and relevant experience providing senior administrative/executive support, administration of academic guidelines and procedures, and coordination of functions in a University academic setting
• Demonstrated experience providing academic support with academic searches, tenures, probation review, promotions, three-year reviews, annual PTR preparation and other related processes
• Experience providing seniorlevel administrative support including administering a busy calendar, preparing and monitoring schedules and keeping participants up to date with upcoming events and deadlines, and managing logistics of organizing meetings and events
• Superior writing skills and experience drafting, editing and preparing a variety of written documentation and communications, including the ability to concisely summarize information and prepare original correspondence
• Extensive experience taking minutes efficiently, recording action items in meetings, and coordinating follow-up items
• Advanced experience using O365 suite such as Word, Excel, PowerPoint, OneDrive, SharePoint
• Experience using SuccessFactors, or a similar applicant tracking system
• Thorough knowledge of university procedures and policies including a demonstrated knowledge of University collective agreements, specifically UTFA, CUPE 3902 Units 1 and 3
• Extensive experience creating, organizing and maintaining electronic and paper filing systems
• Ability to multi-task and deal with competing deadlines effectively and deliver results with precision and initiative
• Strong time management and problem solving skills
• Professional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with students, staff and faculty

Assets (Nonessential):

• Knowledge of the University structure and senior administration
• Working knowledge of U of T\'s FIS/HRIS and uSource

To be successful in this role you will be:

• Communicator
• Cooperative
• Meticulous
• Organized
• Responsible
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the .

Closing Date: 07/13/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $63,720 with an annual step progression to a maximum of $81,485. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto